Sponsored Award Modifications
REG10.05.10
Authority: Vice Chancellor for Finance and Business
History:
First Issued: January 1, 2002.
Contact Info:
Assistant Director, Systems and Compliance (919) 515-8018 Office of Contracts and Grants .
1. Introduction
Modifications are formal changes to the original agreement usually requiring
mutual written consent between the University and a sponsoring agency. Changes
that are considered modifications are established by OMB Circular A-110, Federal
Acquisition Regulations, and other individual sponsor guidelines and regulations.
2. Guidelines
2.1. Increase or decrease in anticipated funding.
2.2. Changes in project scope or objective.
2.3. Change in principal investigator or other key personnel specified in the
application/award document.
2.4. Extension of the project period.
2.5. Early termination of the project.
2.6. Transfer of project or equipment to another university.
2.7. Awarding subcontracts.
2.8. Other actions or changes cited in the terms of an agreement.
3. Procedures for approval of modifications
Most of the sponsored award modifications cited above require the same approval
as a proposal or a new award with the final approval and acceptance by the
Vice Chancellor for Research. However, some sponsoring agencies have delegated
the approval authority for certain types of modifications to the Office of
Contracts and Grants. While these post-award actions have been delegated to
the University, formal notification to the Sponsor and subsequent award modification
are still required.
Requests for modification should be submitted to the Office of Contracts
and Grants via the Prior Approval Request process.
The Office of Contract and Grants will review related justifications submitted
by the Colleges and approve/deny requests for sponsored award given any delegated
authority granted to the University by the awarding agency. Contracts and
Grants will involve Sponsored Programs and Regulatory Compliance Services
in this process as is necessary to correspond with sponsors in obtaining formal
modifications.
