Sponsored Awards - Expenditures
REG 10.05.12
Authority: Vice
Chancellor for Finance and Business
History: First Issued: January 1, 2002. Last Revised: March 3, 2004. Additional
History Information.
Related Policies:
NCSU REG10.05.1 -
Budgeting - Contract and Grants
Additional References: Contracts and Grants Website ; Office of Management and Budget
Contact Info: Assistant Director, Systems and Compliance (919) 515-8018
Office of Contracts
and Grants.
1. Introduction
This statement provides the criteria to be used by Colleges/Schools/Departments/Units
when performing "preaudit" and compliance reviews to determine whether
costs may be charged to sponsored awards.
2. Rule
2.1. Due to the restrictive nature of sponsored awards, expenditures charged
to these projects must comply with all applicable regulations. These regulations
will vary with each award, but generally include:
2.1.1. UNC General Administration, State, and University regulations and
procedures (travel reimbursements, consulting, payroll, purchasing,
etc.),
2.1.2. the University's Cost Accounting Disclosure Statement,
2.1.3. OMB Circular A-21, and
2.1.4. specific Sponsor regulations.
2.2. It is the responsibility of each college to perform "preaudit" reviews of all expenditures to sponsored awards to ensure that specific
costs comply with all applicable regulations.
2.3. The budget as approved and awarded by the Sponsor, along with all policy
restrictions must be consulted/reviewed prior to posting expenditures
to any given award.
2.4. The Prior Approval Request Form should be used to obtain prior approval
for specific re-budget issues and other post-award costing requests. For
more information on the Prior Approval Request form, refer to Budgeting - Contract and Grants REG10.05.1.
2.5. Expenditures for goods and services should not be made in an attempt
to "spend out" a project's available balance.
2.6. It is the responsibility of the Principle Investigator (PI) or Project
Director to support and justify all direct costs charged to a sponsored
award if questioned during an audit.
For more detailed information regarding the allowability of expenditures, and
a definition and examples of direct and facilities & administrative costs
(including the treatment of administrative and clerical salaries), visit the
Contracts and Grants website.
For more detailed information regarding OMB Circular A-21, go to the Office of Management and Budget Website.
