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Authority: Issued by the Chancellor. Changes or exceptions to administrative regulations issued by the Chancellor may only be made by the Chancellor.

History: First Issued: December 13, 1999. Endorsed by the University Council, December 13, 1999, Editorial modifications approved by the Chancellor, January 20, 2000.

Additional Reference: The law, the Regulations, and other information can be accessed through the NC State Office of Legal Affairs Website

1. Introduction

The Family Educational Rights and Privacy Act (also referred to as FERPA or the Buckley Amendment) gives students certain rights of privacy and access to their education records. This law is codified at 20 U.S.C. section 1232g; Regulations of the United States Department of Education implementing the law are found in 34 CFR part 99.As a result of 1998 amendments to FERPA, universities may disclose the final results of disciplinary proceedings in which a student is found to have committed a violent crime or non-forcible sex offense. Disclosure is limited to the name of the violator, the type of violation, and the sanction. Universities may also disclose to the parents and legal guardians of students who are under the age of 21 any disciplinary violations regarding the use or possession of alcohol or drugs.

This regulation addresses the University's decision to affirmatively notify parents of students under the age of 21 of certain Code of Student Conduct alcohol or drug violations as set forth below. Notification will take place upon the determination of a violation by the Student Faculty Judicial Board or Administrative Official.

2. Notification of Parents and Legal Guardians of Alcohol Violations

First violation: Unless there are extenuating circumstances, the Office of Student Conduct will generally not notify parents or legal guardians of students under the age of 21 of first time violations. Parents and guardians will be notified if the student is determined by the Office of Student Conduct to be a danger to himself/herself, others, or to property.

Second and subsequent violations: The Office of Student Conduct will notify parents and legal guardians of all second and subsequent violations. For purposes of determining what constitutes a second or subsequent violation, multiple related violations during a single incident will be treated as one offense. Offenses occurring prior to the date of this regulation will not be considered.

3. Notification of Parents and Legal Guardians of Drug Violations

NC State University's Office of Student Conduct will notify parents or legal guardians of students under the age of 21 of any drug violations.