Chemistry Intranet


Frequently Asked Questions

Access | Appointments | Computer | Financial | Purchasing | Repair & Surplus | Telephone | Miscellaneous

Access

How do I access a building after hours?
Your id card contains an RFID chip which will open the doors which have a control box near them. Wave the card near the control box and the door will be unlocked.
How do I get a key to a room?
Keys to offices and laboratories in the department of Chemistry are issued in the Chemistry Supplyroom (Dabney 314). The key checkout process involves two steps:

Go to Dabney 314 and request the key(s) needed. The stockroom personnel will print out a key checkout form for each key requested. Take the form to the faculty member responsible for the area you are seeking access and obtain their signature. [His/her name will be on the form].

Return the signed form to Dabney 314. The stockroom personnel will give you the key(s) requested. A $5 refundable key deposit is required for each key. [The key deposit is waived for permanent employees.]
How do I get access to the NMR laboratory?
Contact Sankar Sabapathy (432 Dabney; 515-5522; .)

 

Appointments

How do I hire a temporary student employee?
Provide instructions (hard copy or email) to Julius Massenberg in the Chemistry Business Office (Dabney 320D) which includes the student's name, financial account to be charged, period of employment, and a brief job description. Also indicate whether payment is on an hourly basis or on a flat rate basis. Finally indicate either the hourly payrate or the amount to be paid on a flat rate basis. Ask the student to come to Dabney 725 and meet with Julius to complete various HR and IRS forms.
How do I initiate or change a graduate appointment?
Graduate appointment changes are initiated by the Chemistry Graduate Office. Graduate students who wish to request a change to their appointment should first seek approval from their advisor (or the Director of Graduate Studies if he/she does not have an advisor). Once this approval has been obtained, the approved request should be sent to the Chemistry Graduate Office. If the change requires a change in the appointment contract, the student will be notified to come by the Graduate Office to read and sign the revised contract. In either case, an email will be sent to the student, their advisor and the Director of Graduate Studies summarizing the change in appointment, effective date, etc.
How do I initiate or change a post-doctoral appointment?
Contact Thelma Rhone (320B Dabney; 515-9370 or Thelma_Rhone@ncsu.edu .)

 

Computer

How email space do I have?
There are three email systems currently in use on campus. Students, including graduate students, are part of GMail. GMail has 7.5GB of space. Some faculty and staff are on WolfWise/GroupWise. There is no fixed space allocation there. Other faculty and staff are on the Unity email system. By default you have 50 MB of space allocated for email. You also have 150 MB of space which is unallocated. You can reallocate some or all of that space by going to Sysnews and logging in to your account. In the User Info section in the upper left corner click on Quota Manager. Space is divided into three types, AFS, email, and Novell Profile. The screen will tell you how much is allocated in each of the categories and how much is allocated total. In the column New Quota make changes and click the Submit Change Request when you are finished.
My mail is in Unity and I'm out of space. How do I get more?
Once you have reallocated all of your available space and you still need more for email, file storage, etc. you can rent space on a yearly basis. Log onto Sysnews and select Quota Manager in the User Info section in the upper left corner. Near the bottom of the screen you will see a link called Purchased Space Tool. Click that and you will be taken to a page where you can request additional space and will be given the costs for the rental. Click the Request Space link and enter the amount of extra space you want to rent. You can also reallocate your space at the same time if you like. Click the Payment Options link. On the next page you will have two payment options Pay by Cash or Check and Pay by University Account. If you choose to pay by University Account you will be asked to provide information on how to bill the charge. Use the appropriate Project and Phase numbers. The Account is 53291. You can split the charge between multiple projects if you like.
How do I synchronize my Google calendar and my Groupwise/Wolfwise calendar?
Google calendar supports the CalDAV protocol, an evolving, open standard for calendar synchronization with a number of mobile devices and desktop applications. Groupwise/Wolfwise, on the other hand, uses a closed system for its calendar information. The only product currently available to synchronize the two is CompanionLink Software. It is $39.95 and is for Windows only. It requires the Groupwise client to be installed on your computer. There is nothing available for Macintosh or Linux.
How do I create an email vacation message to let people know I'm out of town?
For people using the unity email system the how-to create a vacation message is at http://help.ncsu.edu/solutions/all/3101.php.

 

Financial

How do I get reimbursed for entertaining a departmental visitor?
Complete the Entertainment Reimbursement Form located in the Forms Directory of the Chemistry Intranet and submit it to the Chemistry Business Office (Dabney 320). The department policy on entertainment reimbursements and the receipts required are also available in the Forms Directory of the Chemistry Intranet.
How do I initiate a travel authorization request?
Complete the online Travel Authorization Request Form before leaving on your trip.
How do I get reimbursed for travel expenses?
Submit the original receipts which support your travel reimbursement to the Chemistry Business Office (Dabney 320). Make certain the receipts show payment in full. A travel reimbursement request will be generated electronically by a member of the Chemistry Business Office staff based on the receipts provided and the information in your Travel Authorization Request. When the form is ready, you will be contacted to come by and sign the form. Please read university policy on travel reimbursements and required receipts.
How do I find out the balance in a financial account?
Visit the Wolfpack Reporting System. Once the form loads type in the appropriate financial code including phase (e.g. 201585-00099) and click View Report.
How do I pay myself summer salary?
Contact Alex Dalton (Dabney 320C; 515-4010; Alex_Dalton@ncsu.edu.)
How do I process a request for a budget change in a research grant?
Contact Alex Dalton (Dabney 320C; 515-4010; Alex_Dalton@ncsu.edu.
How do I request a no cost extension for a research grant?
Contact Alex Dalton (Dabney 320C; 515-4010; Alex_Dalton@ncsu.edu.
How do I make a purchase at the Student Supply Store?
Contact a member of the Chemistry Business Office staff to obtain a service unit billing form. Enter the financial account number which will pay for the purchase onto the form. Present form with your purchase to the cashier at the bookstore. Bring one of the copies of the completed form to the Chemistry Business Office for their records.

 

Purchasing

How do I purchase laboratory equipment?
Equipment items with a purchase price of more than $5000 require the issuance of a Purchase Order. The first step in the process is to complete an Internal Order Form (Word, PDF) and bring it to the Chemistry Business Office (Dabney 320). If there are unique specifications the instrument must meet, these should be attached to the Internal Order Form. The Business Office staff will use the information on the Internal Order Form to enter a requisition into the University's Financial System. The requisition will be electronically approved and sent electronically to NCSU Materials Management. A Purchasing Agent will be assigned to seek competitive bids from vendors who can supply the item(s) contained in the requisition and meet the specifications. It normally takes about 10 working days to obtain responses from the vendors. The completed bids will be returned to you for consideration normally the purchase order will be written to the lowest bidder who can meet all of the specifications.
How do I purchase laboratory supplies?
There are several ways to purchase laboratory supplies: Chemistry Supplyroom, Market Place, Small Purchase Voucher, or Credit Card.

Chemistry Supplyroom. The chemistry supplyroom is located in Dabney 314. Common laboratory supplies, chemicals, office supplies and compresses gases are sold there. Simply go to the supplyroom service window and ask for the items you need. If you are new to the department, the supplyroom clerk may ask for a photo ID to verify your affiliation with NCSU – the Supplyroom does not sell to individuals who are not students or employees of NCSU. You will be asked for an account code to pay for your purchase. You will be given a printout showing what you purchased, the cost of each item and the total of your purchase. The supplyroom will ask you to sign one copy which will be retained; you will be given the unsigned copy for your records.

Market Place. NCSU has established an electronic ordering system which allows individuals to order directly from the websites of selected vendors. Among the vendors important to Chemistry are Fisher Scientific, VWR and Sigma Aldrich. Access to the Market Place is through the Wolfpack Portal. If you have never used the Market Place, you will first need to request access.

Getting Access to the Market Place. Download a copy of the Security Information Form, complete the form and bring it to the Chemistry Business Office (CBO) in Dabney 320. A CBO staff member will FAX in the first two pages. It takes 24 hours for your data security clearance to be approved. Once your data security clearance has been approved (takes 24 hours), the department will request access to the Market Place. You will receive an email when the access has been approved (takes another 24 hours).

Once you have been registered you use a web browser to load the Mypack Portal; you will be asked for your unity ID and password. Finally click the Market Place tab and select the desired vendor by clicking on the appropriate company logo in Market Place website. Once you complete your shopping and submit your order, it will flow automatically to the faculty member in charge of the account you selected during the ordering process. He/she will approve or disapprove your order. Next the order is electronically routed to the Chemistry Business Office for approval. The Business Office will determine that the financial account you specified has sufficient funds to cover the purchase and if so will approve the order. If not, the Business Office will contact you to request an alternate financial account.

Small Purchase Voucher. Use this method for purchasing up to $5000 from vendors who are not part of the Market Place. The first step in the process is to complete an Internal Order Form (Word, PDF) and bring it to the Chemistry Business Office (Dabney 320). The Business Office staff will verify that the financial account specified has sufficient funds to cover the cost of the purchase. A staff member will obtain a small voucher number from the NCSU Financial system and write it on your Internal Order Form. The original form will be retained by the Business Office; a photocopy of the completed form will be returned to you.

Once a small purchase voucher has been issued for your purchase, you may telephone or FAX your order to the vendor.

When your order arrives, please verify that everything arrived in good condition and that the order is complete. Write the date of receipt on the packing slip and send/take the packing slip to the Business Office. Notification can also be done electronically. The Business Office will not pay the invoice without being notified (packing slip or electronic notify) that the goods have arrived in good condition.

Credit Card Purchases. The department has a credit card which may be used for on-line purchases or other situations in which the vendor will not accept a small purchase voucher. If you have a situation requiring use of the department credit card, please contact Alex Dalton in Dabney 320C for assistance.
What can I buy in the stockroom?
Numerous chemicals, office supplies, glassware, gloves, etc. are available for sale through the Chemistry Supplyroom located in 314 Dabney. All items are sold at cost. Prices subject to change. Sales will be made to individuals in Chemistry or in other units of NC State University. A photo ID will be requested from individuals who are not known by Chemistry Supplyroom personnel.

 

Repair & Surplus

How do I get an instrument repaired?
Go to the Chemistry Intranet and click on the link labeled Repair and Disposal Form. Once the form loads click the appropriate radio button, complete the form and submit it.
How do I get a computer or printer repaired?
Go to the Chemistry Intranet and click on the link labeled Repair and Disposal Form. Once the form loads click the appropriate radio button, complete the form and submit it.
How do I get rid of trash or surplus items?
Go to the Chemistry Intranet and click on the link labeled Repair and Disposal Form. Once the form loads click the appropriate radio button, complete the form and submit it.

 

Telephone

How do I turn in a faulty telephone for repair?
Go to the Chemistry Intranet and click on the link labeled Repair and Disposal Form. Once the form loads click the appropriate radio button, complete the form and submit it.
I have no dial tone. How do I get it fixed?
Contact Laura Sremaniak at Laura_Sremaniak@ncsu.edu.
I have a problem with my voicemail. Who do I contact?
Contact Laura Sremaniak at 515-2937 or by email at Laura_Sremaniak@ncsu.edu.
I need a new line added. Who do I contact?
Contact Laura Sremaniak at 515-2937 or by email at Laura_Sremaniak@ncsu.edu.

 

Miscellaneous

How do I make photocopies?
Copying is controlled by access code entered into the copiers. Access codes can be obtained from Jacke Hughes in the Business Office in 320 Dabney.
How do I get a supply of Business Cards?
Business cards are ordered through University Graphics. Please complete the Business Card Form and submit it to the Chemistry Business Office (Dabney 320).
How do I reserve the chemistry pick-up truck?
Since the truck is a “State Owned Vehicle”, the department is required to have on file a copy of the driver's license of anyone who drives the truck. Please bring a photocopy of your current driver"s license with you the first time you check out the truck keys.

Usage of the Chemistry truck will be administered by Alan Harvell in the Chemistry shop. All reservations of the truck, must be made electronically via the Groupwise/Wolfwise calendar (resource CHEMISTRY TRUCK). If you need assistance in using the Groupwise/Wolfwise calendar for making the reservation, contact Alan Harvell (515-2213). He will assist you but will not make the reservation – that should be done via the Groupwise/Wolfwise calendar of the individual requesting the reservation.

Graduate students and post-docs do not have Groupwise/Wolfwise calendar accounts. Their faculty mentor should make the truck reservation for them via Groupwise/Wolfwise.
The truck keys may be checked out from the Chemistry shop or, if the shop personnel are not in, a set of keys may be obtained from the Chemistry Supplyroom. Please return the keys to the location from which you signed them out.

NOTE: if the Chemistry truck is not available, check the availability of the PAMS truck by going by the PAMS shop. Keys to the PAMS truck are available from Tim Harvell in Cox 7. You must bring a photocopy of your driver’s license if it is the first time you are using the PAMS truck.