CONSTITUTION AND BY-LAWS

OF THE

NORTH CAROLINA STATE UNIVERSITY CHAPTER

OF

SIGMA XI, THE SCIENTIFIC RESEARCH SOCIETY

 

(Including revisions adopted in May 1955, October 1958, April 1962, February 1964, April 1965, May 1968, March 1978, March 1979, November 1981, and February 1992)

 

CONSTITUTION

 

ARTICLE I. Name

 

The Chapter at North Carolina State University shall be known as the North Carolina State University Chapter of Sigma Xi, The Scientific Research Society.

 

 

ARTICLE II. Object

Section 1.

The object of this Chapter is to encourage original investigation in science, pure and applied.

 

Section 2.

The fields of activity of the Society are the pure and applied natural sciences. In general, these include the physical sciences, the life and agricultural sciences, the earth sciences, the medical sciences, mathematics and engineering.

 

Section 3.

The activities of this Chapter shall be those appropriate to the accomplishment of the objects and aims of the National Society of the Sigma Xi and particularly those stated in Article (I) of the By-Laws of this Chapter.

 

 

ARTICLE III. Organization

 

Section 1.

The organization of this Chapter shall consist of the active Members and active Associate Members of the North Carolina State University Chapter of Sigma Xi, the Scientific Research Society. Active membership is maintained by annual payment of current dues.

 

Section 2.

The Chapter shall be governed by the Constitution and By-Laws herein set forth provided they are not in conflict with the National Constitution and By-Laws.

 

 

ARTICLE IV Membership

 

Section 1.

Classification: The membership of this Chapter shall consist of Members and Associate Members each of whom has been elected by a chapter, and Associate Members elected by a duly authorized club.

 

Section 2.

Eligibility. Members: Eligibility for Membership or promotion from Associate Membership to Membership. Any student, graduate, faculty member, or research investigator associated with North Carolina State University or located in the Triangle Area who has shown noteworthy achievement as an original investigator in a field of pure or applied science.

 

Section 3.

Eligibility. Associate Membership: Any student, graduate faculty member, or research investigator associated with North Carolina State University or located in the Triangle Area who has shown marked aptitude for research which is expected in due course to lead to the requirements of full membership.

 

Section 4.

Duties and Privileges of Members and Associate Members: Members shall have the duties and privileges assigned by the Constitutions of the Society and of this Chapter; Associate Members shall have all the duties and privileges of the Members, except those of voting, holding office and making nominations for membership.

 

Section 5.

General conditions of membership not included in Sections 1 through 4 shall be the same as those covered in Article VII of the Constitution of the National Society and Article V of the By-Laws of the National Society.

 

 

ARTICLE V. Nomination and Election of Members and Associates

 

Section 1.

Nominations of candidates for election as Members and Associate Members in this Chapter shall be in writing on nominating forms that can be obtained from the Secretary.. Nomination blanks shall be distributed by the Secretary on a date selected by the Executive Committee. Upon these blanks shall be printed such provisions of the Constitution and By-Laws which pertain to eligibility and nominations, as may be judged pertinent by the Chapter officers. These blanks shall provide space for full statement of the qualifications of the nominee for Membership or Associate Membership, the nature and character of the candidate's work, and such other information as may assist the Membership Committee in judging the candidate's fitness for membership. Each nomination shall be signed by at least two Members of the chapter as nominator and seconder and shall be accompanied by two supporting statements from Members, who may or may not be the nominators. To be considered, all nominations must be returned to the Secretary before the expiration of the time allotted by the Executive Committee.

  

Section 2.

Members and Associate Members shall be elected by unanimous vote of the Membership Committee. The Membership Committee shall make a report of its actions at the first business meeting following the election of Members and Associate Members.

 

Section 3.

It shall be the duty of the Secretary of the chapter to remind the members to examine annually the records of the Associate Members currently active with the chapter and to present to the chapter for promotion to Full Membership such Associate Members as have fulfilled the eligibility requirements. Also, any Associate Member may submit to the Secretary of this chapter if he/she is currently active, or to the secretary of the chapter which elected him/her, evidence of research accomplished as a basis of consideration for promotion to Membership.

 

 

ARTICLE VI. Initiation

 

Section 1.

The initiation of duly elected Members and Associate Members shall take place at the time of the annual dinner and lecture if this meeting occurs in the spring term. Otherwise, the initiation shall take place in April or May of each year.

 

 

ARTICLE VII. Officers of the Chapter and Their Election

 

Section 1.

The officers of this Chapter shall be a President, a President-Elect, a Vice President, a Secretary, and a Treasurer. The terms of office shall be one year. The President-Elect shall succeed to the office of President. The Secretary shall succeed to the office of Treasurer. All terms of office shall begin and end on the meeting of the annual dinner and lecture, if this meeting occurs in the spring term; otherwise, at the last regular meeting of the spring term.

 

Section 2.

The duties of the officers shall be those which usually pertain to such officers, with such other duties as are prescribed by the Constitution and By-Laws of this Chapter. In addition, the Secretary shall:

  1. Make out two index cards for each new member, one for the Secretary of the Society and the other for the Chapter files.
  2. See to the preparation of a certificate of Membership or Associate Membership for each new member.
  3. Prepare a mailing list indicating the status of each member (Full, Associate) and revising it each fall.
  4. File with the Secretary of the National Society immediately following the last regular meeting a report of the Chapter activities and a detailed statement of elections to membership and to the principal offices.

The Treasurer shall make such disbursements as are authorized by the Executive Committee and shall keep records of all receipts and expenditures. At the expiration of each academic year, the President shall appoint an Auditing Committee to audit the accounts of the Treasurer and certify to their correctness.

 

Section 3.

The officers of the chapter and elected members of committees shall be elected by mail ballot which will be forwarded to members by the Secretary. The nominations shall be made by a Committee on Nominations of Officers. At least two nominations shall be made for each office. Any Member shall be privileged to make other nominations from the floor at a meeting to consider nominations, and such nominations shall be added to those presented by the Committee. All nominees must agree to serve, if elected, before their name is presented on the ballot. To be considered, all ballots must be returned to the Secretary before the expiration of the time limit allotted by the Executive Committee. The ballots will be counted by Secretary and a teller appointed by the President. A majority of the votes cast shall constitute an election; should there be no election on the first ballot, the second ballot shall be limited to the two names receiving the highest number of votes on the first ballot.

 

Section 4.

Where the need arises because of death or resignation, officers and elected committee members may be replaced by vote of the Executive Committee.

 

 

ARTICLE VIII. Committees

 

Section 1.

Executive Committee. The officers of the Chapter, the immediate past President, and two members elected for a term of one year shall constitute an Executive Committee. This committee shall transact such business as shall be referred to it by the Chapter; it shall appoint a delegate or delegates to the National Convention as provided in Article III of the National Constitution, and appoint a committee on Nomination of Officers.

 

Section 2.

Membership Committee. This committee shall consist of the Vice-President, who shall be Chairman, and six members elected by the Chapter. The nominations shall be made so that not more than one member shall be from any one University department or more than three members from any one college or school of the University. Committee membership shall be for a period of three years. Two members shall be elected each year to replace those members whose terms of office expire at the end of that current year.

 

Section 3.

Program Committee. This committee shall consist of the President-Elect, who will act as chairman, and two members appointed by the President, one of whom shall be reappointed each year for one succeeding year. The officers of the Chapter shall be ex-officio members of this committee.

 

Section 4.

Committee on Nomination of Officers. The Executive Committee shall appoint annually a committee of three to make nominations for such officers and committee members as are required by these By-Laws. Not more than one member shall be from any one department. The duties of this committee are specified in Article VII, Section 3 of this Constitution.

 

 

Section 5.

Auditing Committee. The President shall appoint, before the close of the academic year, an auditing committee of two members who shall audit the Treasurer's accounts and certify to their correctness.

 

Section 6.

Research Awards Committee. The Executive Council shall appoint a committee of six full members to consider candidates and choose recipients for the awards given by Sigma Xi. Included, but not limited to, will be: the Young Scientist Research Award, the Undergraduate Research Award, and awards for high school teachers. The Committee shall consist of not more than one member from each college/school on campus. The members shall serve staggered three-year terms with two retiring each year. The Executive Committee will designate the Chairman of the Research Awards Committee from one of the two members who are serving their third term. Sub-committees for considering nominees in the various departments may be formed through consultation of committee members and the Executive Committee.

 

 

ARTICLE IX. Meetings

 

Section 1.

Regular meetings of the Chapter shall be held at least once each semester of the academic year.

 

Section 2.

In addition to the regular meetings, there shall be a business meeting in the spring semester for nomination of the officers and the elected committee members of the Chapter.

 

Section 3.

There shall also be an annual dinner-lecture meeting in the spring term at which the new members are to be taken into the Society, and the newly elected officers are to be installed.

 

Section 4.

Special meetings may be called at any time upon the request of ten members, provided notice of such meeting shall have been given five days in advance to each member of the Chapter in residence.

 

 

ARTICLE X. Fees and Dues

 

Section 1.

Initiation Fees. Newly elected members of both grades shall pay the National Initiation fee, plus the cost of the Initiation dinner.

 

Section 2.

The national assessment for membership promotion plus the cost of the initiation dinner shall be charged to active Associate Members upon being elected as Members. An inactive Associate Member must first become active by paying the annual dues.

 

Section 3.

Annual Dues. The annual dues of all Members and Associate Members shall be the amount established by the National Convention. Members or Associate Members who do not respond by December 1st to notices sent out by the National Treasurer shall be considered to be inactive for the current year. Newly elected Members and Associate Members shall not be required to pay dues beyond their initiation fees, in the academic year of their election.

 

Section 4.

Additional local dues or assessments may be levied upon all members by a three-fourths vote of the Members present at any business meeting of the Chapter, provided a statement of the proposed assessment has appeared in the notice of the meeting sent to all members.

 

Section 5.

Any Chapter Member or Associate Member in arrears for one year shall be duly notified of this fact by the Treasurer and may be suspended from the Chapter membership. Any Member or Associate Member in arrears for two years shall be dropped from the roll of the Chapter as required by the Constitution of the National Society.

 

 

ARTICLE XI. Amendments

 

Section 1.

This Constitution may be revised or amended by a two-thirds vote of the Members present at any business meeting of the Chapter provided such amendments do not conflict with the Constitution of the National Society and further provided that written notice be sent to every active member at least two weeks prior to the meeting. Said notice shall contain a copy of the proposed amendments and shall state the time and place of the meeting.

 

Section 2.

Provided, further, that all amendments shall be first considered by the Executive Committee and then transmitted by it to the Chapter with their recommendations.

 

Section 3.

The Constitution and By-Laws of the Chapter shall be examined periodically to determine whether they adequately foster the purposes of the Chapter and Society. When revision or amendment is deemed beneficial and in order, the President shall appoint a Committee on Revision to perform this duty and report its recommendations to the Executive Committee.

 

 

ARTICLE XIII. By-Laws

 

Section 1.

The Chapter at any time may establish or modify such By-Laws as may be necessary for the proper government of the Chapter, provided such By-Laws do not in any way modify or conflict with the Constitution of the National Society. ByLaws may be revised or established by a two-thirds vote of the Members present at any business meeting of the Chapter provided that written notice be sent to every active Member at least two weeks prior to the meeting. Said notice shall contain a copy of the proposed amendments and shall state the time and place of the meeting.

 

Section 2.

Provided, further, that all new By-Laws, modifications or amendments shall first be considered by the Executive Committee and then transmitted by them to the Chapter with their recommendations.

 

 

BY-LAWS

 

ARTICLE I. Meetings

 

Section 1.

At each regular meeting, a paper of scientific interest should be presented by some member of the Chapter, or a visiting Lecturer. The Program Committee and the members should be guided in the selection of Lectures and in the subjects for and preparation of papers by the standards of the Sigma Xi National Lectureships. Time should be given following the presentation of the paper for questions and open discussion.

 

Section 2.

Notice of the time, place, lecturer, and subject for the meeting shall be sent to all members at least one week prior to the meeting.

 

Section 3.

A similar notice and invitation shall be sent to Chapters in neighboring schools.

 

Section 4.

These meetings shall be open to the public, and serve to stimulate interest in science.

 

Section 5.

There shall be at least one business meeting in each academic year held in the spring for nomination of officers and elected committee members of the Chapter, and any other necessary business. The Executive Committee may call a business meeting at any time deemed necessary.

 

 

ARTICLE II. Officers

 

When feasible, the officers shall be chosen to represent the varied branches of science represented in the Chapter. The Nominating Committee shall be instructed to place the names of the nominee for the offices before the Chapter so as to include a cross-section of scientific interests and also endeavor to have the President elected so as not to represent the same department or college/school in a succeeding term of office.

 

 

ARTICLE III. Initiation Procedure

 

The order of initiation shall conform to that as outlined in Article IX of the Constitution of the National Society.

 
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