Student Media Advisory Board
MINUTES

Dec. 2, 2003 • 7 - 9 p.m.
Witherspoon Student Center
Submitted by Carie Windham, Secretary

CALL TO ORDER
 The meeting was called to order by acting chair, Thushan Amarasiriwardena, after a brief explanation of changes to the board's structure. Mr. Amarasiriwardena updated the board about the reversion of the structure to statutes outlined in the Student Body Constitution, which allow for seven popularly-elected students, the seven media heads and the student body president as voting members, with the student body treasurer as a non-voting member. Mr. Amarasiriwardena also expressed an interest amongst board members and members of the administration, student government and the student media in keeping professional, academic and appointed students on the board in an advisory capacity.

ROLL CALL

MEMBERS AND ADVISERS PRESENT:
Thushan Amarasiriwardena, Carie Windham, Dan Holly, Faith Leach, Lock Whiteside, Matthew Gaebel, Anjan Kundavaram, Jaime Trivette, Shawna Jones, Carol Allen, Sherry McIntyre, Roger Cordes, Ed Funkhouser, Jerry Blackmon, Jamie Proctor, Bradley Wilson, Erich Fabricus (for Tony Caravano)

MEMBERS AND ADVISERS ABSENT:
Nathanial Horner, Nick Snell, Joe Constant, Birnettiah Killens, Emmaus Smith, Joe Wade Formicola, Seth Lester

GUESTS:
Diane Cordova, Lucy Tatum, Miranda Houston

NEW BUSINESS

1. Appointment of chair
The first order of business was the appointment of a chair. A motion was made to nominate Anjan Kundavarm and seconded, passing by a majority vote of the members present.

2. Appointment of vice chair
The second order of business was the appointment of a vice chair. A motion was made to nominate Thushan Amarasiriwardena and seconded, passing by a majority vote of the members present.

3. Appointment of secretary
The third order of business was the appointment of a secretary. A motion was made to nominate Carie Windham and seconded, passing by a majority vote of the members present.

4. Board restructuring update
The fourth order of business was a presentation by members of the board of information pertinent to the board's restructuring. Carie Windham, speaking on behalf of students and student government leaders who met two weeks prior, updated board members on the decision to revert to the board outlined in the statutes of the Student Body Constitution, keeping appointed students, professionals and academics on in an advisory fashion. There was also discussion on steps to move Student Government to change the existing statutes. Erich Fabricus, Student Senate President, explained the options for changing the statutes and explained the goals of a Student Senate committee charged with proposing legislation to alter the Constitution. Members of the board raised concerns with the senate's goals, reiterating problems with the old board including conflicts of interest and its presence under Student Government.  

Old Business None.

Executive Session The Student Media Advisory Board adjourned into executive session to discuss matter of litigation, potential litigation or personnel.

1. Nubian Message
Bradley Wilson provided a brief explanation of the guidelines of executive session. Members of the board agreed that all advisors, student academic and professional and the managing editor of the Nubian Message should be allowed to stay in executive session. The chair made a motion to adjourn to executive session, keeping Ms. Houston and advisors. The motion was seconded and passed by a majority vote of the board.

Motion The board resumed open session and a motion was put forth by the secretary, based on the discussions in executive session. The motion set up explicit goals to be met by the Nubian Message:

  1. That the paper must be published on time each week;
  2. There can be no violations of intellectual property right rules.
  3. If there are disagreements on the definition of violations or possible violations, the editors of the Nubian Message will seek third party counsel from the Student Media's lawyer, Pam Gerace.
  4. The staff of the Nubian Message will undergo a day-long training before the start of the spring semester.
  5. There must be a planned effort to recruit presented at the next meeting of the board.
  6. At the February meeting, board members will re-evaluate progress towards theses goals, with the understanding that if they are not all met, there will be a vote of termination for the editor. This condition is made with the understanding that there will be no plagiarism violations.
  7. There must be a weekly meeting between editor and adviser.
  8. The requirements for minimum GPA, full-time student status and working hours will be temporarily waived, to be readdressed at the February meeting.
  9. Miranda Houston, managing editor of the Nubian Message, can be present at all subsequent Student Media board meetings.

The motion was seconded and passed by a majority vote of the board.

ATTACHMENT

Announcements
Windhover editor Shawna Jones displayed awards won by the 2002-03 Windhover, including the American Collegiate Press Best of Show Award and the Pacemaker. The Pacemaker is one of the highest honors bestowed upon collegiate publications.

Adjourn

A motion was made to adjourn at approximately 9:20 p.m. The motion was seconded and passed by a majority vote of members present.

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