8 Business Days Alert: Notify your College Research Office of your intent to submit a proposal and provide limited details. Begin your PINS record so that it is ready to submit to the College.
5 Business Days Submit:Be prepared to submit your final proposal and be available to correct errors reported back from the sponsor. Ensure that your proposal and associated PINS record is available to the College for final action (some colleges may have different final submit criteria to be communicated to you separately).
The University is experiencing tremendous growth in our sponsored project activity and we anticipate even faster growth over the next 2 years due to the recently approved American Recovery and Restoration Act of 2009. This presents three concerns that require your careful attention:
With these concerns in mind, the University and your College Research Office must prioritize proposals in order to ensure on-time and error-free submission. Although every effort has always been and will continue to be made to ensure compliant proposal submission regardless of when you provide final packages to the College Research Offices, it is now, more than ever, critical that you provide your College Research Offices with an RFP, draft budget and budget justification at least 8 business days prior to submission and ensure that they are prepared to submit no less than 5 business days prior to the due date of the proposal. College offices may require additional processing elements such as a draft PINS record to properly prioritize and plan for your proposal submission. Three points you should be aware of that are beyond the control of the University and that have prompted this cautionary note:
It is important then, that as we move forward through these unprecedented times that you:
Penn State University - http://www.research.psu.edu/osp/PSU/Proposal/facgd97.pdf
Page 9 - “In order to be sure that proposals can be submitted in time, it is extremely important that completed proposals be delivered for final review at least five (5) days prior to the sponsor deadline.”
Ohio State University – http://rf.osu.edu/introduction/documents/OverviewtoProposalSubmission.pdf
Page 17 – “ One copy of complete proposal package sent to sponsored program officer at least five (5) business days before the sponsor deadline”
Virginia Tech University – http://www.osp.vt.edu/funding/rev_nego.php
Very First Paragraph - “If possible, we would like to have a minimum of 4 business days to review and process a solicitation, to ensure adequate time to prepare a quality product.”
University of Washington - http://www.washington.edu/research/osp/gim/gim19.html
“OSP must receive the final application, in complete form and ready for submission to the sponsor (i.e. "Ready to Submit") a minimum of five business days prior to the sponsor deadline. [Ready to Submit] means a full and complete application in final format.”