Distance Education/Technology Advisory Group

DETAG >> Minutes >> September 7, 2007

1. Welcome & Introductions

• Each person introduced themself, giving Name, Unit, Role and Geek IQ!
• Explanation of DETAG Roles
  • Small Staff Reps: These members are representing the units that report to their respective Small Staff Administrator. These members are required to maintain regular communication regarding DETAG with the Small Staff Administrator and their constituent units.
• At Large Reps: These members represent some other aspect(s), such as LANTech, Webmaster, experience with DE, faculty, SPA, EPA, and so on. These members are not required to do so, but are welcome to pass DETAG information on to their peers (in their departments and other peers in the Division and on campus).

• Leslie provided some background information about the role of these two entities.
  • Role of DETS: DETS serves to provide leadership for the whole Division in those two areas - distance education and technology. DETS represents the Division on many university committees and work groups, and on committees for other divisions on campus.
  • Role of DETAG: DETAG serves as a conduit for information between DETS and the units.

• Agendas in advance: Agendas will be provided one or two days in advance; anything special to read or otherwise prepare for in advance will be noted
• Minutes:
• Will be taken by Amanda Thomas (Graduate Assistant in DETS),
• then posted by Leslie who will notify DETAG members via email
• Will be distributed to constituent areas and Small Staff Administrators by the Rep members as negotiated/coordinated between the Rep member and the Small Staff Administrator.
• Will include "homework" for members, Eddie and Leslie as a handy "to do" list for everyone
• Mid-month update by subcommittees to Eddie
• Will be provided via email to Eddie by each subcommittee.
• Mid-month update by Eddie to members
• Will be provided to all of DETAG via email by Eddie and will include all subcommittee updates and other pertinent information.
• Members forwarding min and other info
• Future meetings – time for subcommittee work
• Future meetings will include time for subcommittee work so as to reduce the amount of meeting time outside of DETAG meetings. Other updates and housecleaning info can be communicated via email and phone as needed, leaving more time for subcommittee work.
• Operational Tools/Toys
• Blogs: See DETAG Link and Leslie Dare
• Twitter
• Wiki
• Feed Reader
• Suggested: Facebook or other online network

• Measurable outcomes: being able to determine in advance what tangible projects do we want to tackle, and being able to say at the end of the year that we did (or did not) complete them, and with what degree of success.
• Visibility : unifying the Division further being making DETAG and it's activities more visible within the Division and to others on campus. Raise our profile
• Education: of each other, of Division, of campus, outside campus in the profession

• SIS (Student Information System): The new SIS is rolling out now. DETAG has already been involved in portal development, and will also help develop the new ExtraCurriculuar Activities module.
• ETF: DETAG has a very important role in the ETF process. Our next meeting will be to review and rank proposals. DETAG reps have two roles: advocating for the proposals from their areas; and considering the larger ETF picture in reviewing and ranking all proposals. Please review the ETF website soon; Leslie will send more information for our October 1 meeting.
• Technology Planning: Only a few more departments need to complete the Technology Checklist, which should be done by end of month. Leslie will be bringing data to DETAG for analysis.
• Technology Initiative Award: DETAG will review nominations and vote on a recipient. This will occur in March or April. DETAG may also review the current Award criteria and share suggested edits with PGC and Dr. Stafford.
• Resource Templates: These are items that units need to help them engage in better technology planning. DETS will develop and present to DETAG for review along the way. Some possible templates include: software inventory, Hardware Maintenance Plan, Budgeting Guidelines, and so on.
• Illegal File Sharing Initiative: Leslie is working with a group to address this issue for the campus. DETAG will help review material and possibly sponsor a workshop.
• Calendar/Email Transition: Coming soon; DETAG will help develop training.
• University IT Reorganization: A new CIO will be hired within the academic year. In the meantime, all the major IT organizations have been re-organized into one new unit called Office of Information Technology. This will have big implications for Student Affairs. DETAG can help disseminate information, plan for change, and train others as needed.

• Subcommittees were described in detail so that members could consider where they might best fit.
• DETAG Series: This group will be responsible for organizing training for members and Division, possibly working with PGC. The group will put together two training series a semester. This subcommittee will be in charge of generating ideas for content and/or organizing presenters. The group will also be responsible for reserving the space for the training sessions. Feedback has been gathered from large staff to assist in guiding the group’s decision on what training to offer.
• Podcasting: This group will be responsible for coming up with ideas and writing scripts for several podcasts a semester. Another goal for this group is to create experts who then can share their knowledge about podcasting to others in the Division. Eddie and Leslie will serve as the technical experts for this committee. These will be pitched as the "Students First Podcasting" series.
• Newsletter/Blog:  This subcommittee will be responsible for creating an electronic newsletter to be circulated once a semester. The newsletter will market the DETAG series and Podcasting initiatives as well as any other pertinent “geekie” information, updates about distance education programs and activities, highlighting the Technology Initiative Award, and many other updates on the topics of distance education and technology.
• Members shared their preferences and committees were assigned as follows.

DETAG Series	Podcasting	Newsletter/Blog
Sandy Jones	Jimmy Ledbetter	Jason Petters
Lois Crowe	Jack Fuller	Debbie Williamson
Richard Tyler	Nancy Breeding	Lisa Miles
Allison Medlin	Laura Munsterteiger	Kimberly Zugay

• For DETAG Members
  • Review ETF Proposals  - Due: Monday, October 1 (Special DETAG ETF Meeting 3:00 – 5:00 PM)
  • Communicate with Small Staff Administrators (Small Staff Reps only) – Due: Monday, October 1
  • Forward min to constituents with a copy to Eddie Lovett  - Due: Friday, September 21 at Noon
• For Leslie and Eddie
  • Post and distribute min – Due: Friday, September 14 at Noon
  • Form subcommittees and notify group – Due: September 15 at Noon