Division of Student Affairs

2004-2005 Annual Report

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INTRODUCTION:

The 2004-2005 academic year was filled with opportunities and challenges to demonstrate our “Students First” motto. This report will highlight some of the many accomplishments and activities of the units within the Division of Student Affairs.

I. PROGRAMS: Changes in scope of activities, volume of activities, special achievements of significance, and special program reviews, studies or plans

ARTS NC State – Several Center Stage performances played to sold out houses and the School Matinee Series served over 5,000 Wake County students. The Crafts Center celebrated its 40th year in Thompson with a special series of events entitled “40 Years in the Making.” The Gallery of Art & Design hosted a 20th Anniversary Party (20/20 Vision) for Friends of the Gallery attended by over 400 and resulted in significant new gifts to the collection. The Music Department enrolled almost 1,700 students in 87 courses. Ticket Central implemented an on-line system for purchasing tickets. The Dance program was selected to perform in the 2005 Mid-Atlantic ACDFA Gala.
University Housing/Greek Life – The grand opening of Wolf Village apartments was a major event in fall 2004. The first three buildings housing more than 400 students were finished in August, the remaining buildings completed in February, six months ahead of schedule and under budget. The $18 million project to renovate the Quad residence halls and to construct the Honors Commons building began in November. Western Manor Apartments, a 118-unit complex at the entrance to Centennial Campus, was purchased in December. This was the pilot year of the Standards Program for Fraternities and Sororities, designed to assess chapter progress and to be a “blueprint” for chapter success. In response to problems in fall 2004, Greek Life hosted three major programs about hazing and collaborated with Student Conduct on Risk Management Seminars. This new initiative resulted in a significant reduction in the total number of violations by the organizations.
Talley Student Center – A year of significant service including “Wave of Relief” raised $44,543 for the American Red Cross, Dance Marathon raised $14,000 for NC Children’s Hospital, and the Women’s Center raised $6,000 for cancer programs. Asbestos abatement in the Ballroom was completed. The Cinema was converted to classroom swing space using $300,000 from classroom improvement monies. Webcasts for parents and FlySpace were added to Talley Student Center for the first time. Agromeck received a Silver Crown award from Columbia Scholastic Press Association and the Raleigh Independent Weekly named WKNC Best College Radio Station. First-ever “Pirate Captain”, Whil Piavis, was elected Student Body President with 26.9% student participation (compared to 18.5% in 2004).
Student Conduct resolved 482 Campus Appearance Tickets and 194 Academic Integrity violation forms were received. Sanctions included 37 suspensions and 2 expulsions.
Multicultural Student Affairs targeted minority freshmen, of whom 47%, attained a 3.0 or greater GPA.
Caldwell Fellows – A change was made in the selection process from selecting high school seniors to one in which outstanding students were selected after their first semester at NC State. Students continued to assume greater responsibility for leadership of the program and through the Caldwell Council students planned and led service opportunities including Shack A Thon, Relay for Life, Dance Marathon, SATELLITE, Chuck-It, and Adopt a Highway. A Legacy Dinner was the culminating event of a year of increased alumni involvement in the Caldwell program.
Educational Talent Search served 800 students, of which 82 were seniors. To date, 40 have been accepted to postsecondary institutions, with seven accepted to NC State. Upward Bound served 120 students, of which 37 were seniors. To date, 35 have been accepted to post-secondary institutions (three to NC State), and one has signed a letter of intent to enlist in the military. ETS and UB coordinated a statewide TRIO Awareness Day in February.
Campus Recreation had 9,944 unique participants (5,866 male and 4,078 female). Of the total, 9,714 were students, representing a 34.5% of our total student enrollment.
Carmichael Complex Facilities and Operations (CCFO) increased membership rates to match the student cost of membership (student fees). Of the 24,014 unique participants entering Carmichael Gym, 2,236 were members and 21,778 were students, representing a 77% involvement rate for students.
Student Affairs Research and Assessment (SARA) - Each unit in the Division updated their assessment plans and reported on the impact of data collected on at least two outcomes and provided a plan for the measurement of two additional outcomes.
Distance Education and Technology Services (DETS) coordinated the Division-wide submission process for requesting one-time Education and Technology Fee funds, and laid the groundwork for requesting additional permanent funding. DETS and SARA jointly responded to six requests for assistance in creating online surveys, and DETS created 11 other online forms for Division units and provided bulk email service for 13 different projects in the Division.
Physical Education - Total PE class participation was 14,126 (a slight increase from last year) and seven new courses were developed and implemented. Liaison programs with Centennial Middle School, Learn-to-Swim program with King Village, Special Olympics, and Gov. Morehead School for the Blind were implemented. The Health Minor, in collaboration with Student Health Services, was approved by the University.
Student Health Services and its 74 employees met its mission and goals in serving students in over 44,000 encounters. The Pharmacy filled 50,700 prescriptions, served 16,450 at self-care, and successfully installed a new software system, QS/1. Physical therapy recorded 2,538 visits, and the lab/x-ray staff performed 44,000 lab tests and 2,050 x-rays. Health Promotion had 543 office visits/consultations and held 254 group programs for a total of 12,557 contacts; received $50,000 from Wake County Alcoholic Beverage Control; and received a $12,000 CAMPUS grant to support alcohol programming. AlcoholEDU, an on-line science based course expected of every new student, had 1,946 participants and 1,159 completions. An HIV task force provided over 40 presentations on HIV and STD prevention. A total of 866 HIV tests were performed with only one positive.
Counseling Center converted to a new scheduling system at a high security, encrypting location that will make the system safer, allow Counselors to access schedules, RUMBA, secure K drive and facilitate retrieval of information involved in on-call emergencies. Counseling appointments increased by 3%, (10,117), psychiatric visits by 4% (2,016) and group participation by 37% (5,356).
Career Center (UCC) reached 6,203 students in workshops and classes, 648 appointments and 223 walk-in sessions.
ROTC units commissioned 64 new Lieutenants and Ensigns.
University Dining built and opened the Periodic Table Snack Shop in Engineering I Building on Centennial Campus, opened the new Wolf Village Convenience Store, developed an agreement with Port City Java for a series of Coffee Shops to be built on campus, and demolished the Quad Convenience store and began construction of a new store.

II. COMPACT PLAN: Major initiatives

ARTS NC State - University Theatre continued to develop a new partnership with CHASS to offer theatre courses through Arts Studies. Arts Development exceeded its annual goal of raising $800,000, secured a $40,000 endowment for the Crafts Center from the Fox Family Foundation, received a planned gift of $100,000 to create a permanent Frank Thompson Building endowment, and increased ARTS NC State’s Campaign Goal from $5 to $8 million.
University Housing/Greek Life – Over 40% of new students submitted their housing applications online this year. Renovations to Greek house #4 are underway for Delta Zeta sorority. Pi Beta Phi sorority joined the Greek community this year. Design firms have been selected for residence hall projects totaling $20 million to complete the installation of air-conditioning and fire suppression systems for all campus residence halls, and construct a new building for the FYC Village. Plans are complete for the ES King Village Community Center, and construction will begin soon.
Talley Student Center – Funding and approval were secured to add an Assistant Coordinator for Student Media Advising and a new SPA position in Student Conduct.
Student Conduct presented sessions at every MDS 101 section for first-year athletes on issues of academic integrity and overall appropriate student conduct.
Campus Recreation and Carmichael Complex Facilities and Operations purchased RecTrac, a computer system for management of operations. The CCFO Board of Directors was formally established. Carmichael Gym Expansion project was approved by the Campus Design and Review Panel. Roofing repair for Carmichael Gym was completed.
Student Health Services was awarded a three-year re-accreditation from the Accreditations Association for Ambulatory Health Care. The Alternative Readmission Program in Counseling went smoothly with 18 students evaluated and readmitted in spring 2004, 36 in fall 2005 and 102 in spring 2005.
Career Center purchased a management system, C3M, to improve operational efficiency and assist in tracing appointments, attendance and participation in on-campus interviews.

III. DIVERSITY: Initiatives and progress

ARTS NC State – Gallery of Art and Design featured an exhibition on women’s work in primarily Muslim countries. Center Stage featured performances by a Portuguese fado singer and an Australian aboriginal dance company. Music Department featured a series of concerts entitled “Three Women in Music.” University Theatre mounted a production of noted African-American playwright August Wilson’s “Ma Rainey’s Black Bottom.”
University Scholars Program forum programming included a major debate on the Israeli-Palestinian peace process and films by great female directors.
University Housing/Greek Life - Justine Hollingshead helped develop a graduate assistantship in Student Affairs and Academic Affairs for GLBT issues and redesigned the Project Safe curriculum. Greek Life staff met with AASAC to review the Late Night Party Policy and the Greek Court Party Policy and worked with Multicultural Student Affairs to survey incoming African American students.
Talley Student Center - Multicultural Student Affairs added 4 new listservs (Native American, Asian and Pacific Islanders, Hispanic/Latino and general community). Campus Activities secured joint funding, with the Provost’s office, for a graduate assistant for GLBT programs. A Native American Cultural Dinner was hosted by the Women’s Center and weekly GLBT coffee talks were added.
Educational Talent Search and Upward Bound – Of the 920 participants 89% were from traditionally underrepresented groups. All were selected based on demonstrated need, socio-economic status, and first generation status.
Physical Education established a Departmental Adapted Physical Education Committee to liaison with Disability Services for Student (Inclusion).

IV. STAFF: Major new appointments, kudos and professional activities and recognition.

ARTS NC State – The Music Department hired Dr. J. Mark Scearce as Director. Dr. Scearce collaborated with Pulitzer- and Nobel-winning poet Toni Morrison on a 9/11 memorial composition, which premiered in Nashville. Sharon Moore, Director of Center Stage, served as Vice President of the Board of Directors of ARTS NC State. Christy Rain became the Assistant Coordinator for the National Student Exchange and was responsible for dramatically expanding the program’s outreach and the placement of students, both incoming and outgoing.
University Housing/Greek Life – Tim Blair served as President of NCHO, and Barry Olson is President-Elect. Pete Burke was on the NACAS-South Board of Directors and chaired the University Business Officers. Shelly Brown Dobek was elected as a Regional Director for the Association of Fraternity Advisors.
Educational Talent Search/Upward Bound – Sandra Conoly was promoted to Assistant Director and Julie Freeman was promoted to Administrative Assistant.
Campus Recreation – David Parker was promoted to Associate Director and served as the State Director of NC for the National Intramural-Recreational Sports Association.
Physical Education – Jack Shannon and Tim Winslow received Departmental Distinguished Teaching and Service Awards.
Student Health Services – Chris Austin, Substance Abuse Prevention Educator, earned his Doctor of Education degree in Adult Education.
Career Center acquired a new position for CHASS students and will be filled by an internal transfer.

IV. RECOMMENDATIONS AND CONCERNS FOR THE FUTURE

ARTS NC State – A full time Marketing Director is needed to provide much needed assistance in development initiatives and increases in their operating budgets are needed in order to fulfill their missions and serve students. The Music Department is in urgent need of additional classroom and office space, and needs to hire a Musicologist/Librarian who would also teach music history courses. The demands on Stewart Theatre have reached a critical level and the ability to program is being negatively affected.
University Housing/Greek Life – The development of the living and learning villages will continue and construction of the Honors Village will be completed. Greek Life will continue to explore allowing chapters to construct houses on University land and community building and issues related to chapter behavior will be priorities.
Talley Student Center – The decision to return the Women’s Center Director position to a full time Division position was prudent, but resulted in loss of significant funding from the Provost’s Office. A full time staff member for rape and sexual assault and additional space for the Women’s Center is needed. It will be imperative to make the case for operational funds from the Provost to continue the Center’s programs and services in support of faculty and staff. An increase in operating budget for Multicultural Student Affairs is needed to support their increasingly diverse clientele.
Caldwell Fellows Program – Continue to refine the process of financial management for the Caldwell programs and resolve future housing issues and campus partnership issues for the Oxford program.
Educational Talent Search/Upward Bound – President Bush’s 2006 Fiscal Year Budget called for the elimination of these programs. Senate and House Congressional budget committees will make final decisions by the end of 2005. Offices should be moved back to campus to save an estimated $42,332/year which is spent on leased office space as well as an additional $3,000 that is used to defray the cost of commuting to campus.
Campus Recreation would like to sell, instead of surplus, outdoor equipment in order to purchase/replace equipment and maintain low rental equipment charges. They have a need for recreational facility space and field space as well as additional staff.
As Carmichael Gym ages, major renovations are needed for the infrastructure that cannot be accommodated in a normal operating budget. Allocations from State Repair and Renovations funds are needed.
Distance Education and Technology Services needs a web developer and an Assistant Director.
University Dining plans to implement new Credit Card procedures for accepting payment on the AllCampus card. New coffee houses in Textiles, Engineering II, Caldwell Building and possibly D.H. Hill Library are planned.
Student Health Services – Finalize an RFP for an Electronic Medical Record (EMR) system and develop an EMR implementation schedule. Consider requests for eligibility for services and develop a payment plan, e.g. distance education and faculty/staff. Begin planning for an addition as Counseling has concerns about lack of space for interns and psychiatrists, inadequate emergency staff for the last six weeks of the semester and setting appropriate charges to cover future distance counseling initiatives.
Caldwell Fellows continues to build internal and external partnerships and will include the collaboration between UNC-CH and NC State students in sophomore seminars in fall 2005. An electronic portfolio project will be implemented in fall 2005 as a tool for student planning, reflection, accountability, and assessment of their goals, activities, and learning as a Caldwell fellow.
Career Center – Recommends efforts to improve the student:counselor ratio and work towards expanding and improving physical surroundings to accommodate increased enrollment and to compete with peer institutions for employers.
As a result of a new tuition model proposed by the UNC Office of the President, Distance Education and Technology Services has taken the lead in discussions regarding a new fee model for the University that would impact both distance learners and on-campus students. It is critical to the Division of Student Affairs that fees charged are equal to the costs of delivering services.

Division of Student Affairs
101 Holladay Hall, Campus Box 7301 Raleigh, NC 27695-7301
919.515.2446 (voice) 919.515.8423 (fax) student_affairs@ncsu.edu

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