Immunizations

Where should I begin to look for my immunization records?
If you or your parents do not have a record of your immunizations, we suggest you check with your personal physician, your high school or your county health department. If you have served in the military, please check with the appropriate office.

I have not received the required immunizations. What can I do to meet the requirements?
Depending upon the immunizations needed to complete the requirements, you may either contact your provider or the health department to receive the immunizations, or contact your personal provider to have lab tests for Measle, Mumps, and/or Rubella to determine your immunity. Call (919) 513-3259 to find out the costs of specific immunizations.

Should I submit my original immunizations?
No. Please keep the original immunization records and provide official copies.

What happens if I forget to complete the required immunizations?
If you are making progress toward completing the required immunizations and we have documentation of this progress, it is your responsibility to notify us when you have completed the required immunizations. Students who have not made documented progress toward completing the required immunizations by established time frames may be dropped from classes.

There is a $150.00 fee to re-enroll.

Records must be legible and include your name and date of birth on each page, the name of the official source providing the records (i.e. a doctor's office or school), and must be in English at the time of submission.

Medical Records

How much time should I allow before calling to check the status of my request?
Requests are often completed in a matter of days. We are given 30 days to fulfill requests. Please allow at least two weeks before calling to check the status. Need to meet a deadline? Please call
(919) 513-2544. If you need further assistance, please call (919) 513-3278.

Why might there be a delay in receiving my medical records?
The most likely reason is that records are stored offsite for students who attended NC State greater than two years prior to the date of the request.  Additional time is needed for retrieval. Another reason is that we did not receive a valid authorization from you. Please use the authorization form on our website.

Is there a charge for copying my medical records?
There is no charge for providing copies of your immunization records. There is no charge for sending your medical records to your physician or provider. Currently, there is a $10.00 minimum fee for medical records up to 40 pages released to you.  Payment is to be made in advance of mailing or pick up through Student Health Services Cashier office. For records released to you that are more than 40 pages, each additional page is charged at  $0.25. If these records are mailed to you, the cost of delivery confirmation/tracking will be included in the price quoted. There may be an additional charge for records/immunizations that you request be “rushed” to you when records are stored offsite. Medical Records staff can assist you with questions regarding costs and methods of delivery. Please call (919) 513-2544.

Will you send my records to me AND to my provider?
Medical and Immunization records require signed releases for each recipient. There is no charge for Immunization records, unless requested by “Rush” delivery from offsite storage. We encourage you to keep originals of your immunization records.

Will my records be faxed or mailed?
This is your choice. We will either fax or mail records. We generally do not fax records of more than 10 pages if they can be mailed within your requested timeframe. Please be sure to provide correct addresses and fax numbers.

What if I want to amend the information in my medical record?

You may request that certain information in the medical record be amended. For details, please contact the Medical Records department.

For assistance:
919-513-2544
1-877-221-6278