The following are SHS guidelines for treating official visitors and non-enrolled "students" during summer sessions:

1. Student Health Services will provide outpatient urgent care to participants in university-sponsored activities such as camps, conferences, and seminars. Outpatient urgent care is defined as any acute illness or injury occurring while on campus or during a university-sponsored activity. Illness or injury occurring prior to camp/conference or while at home should be cared for at the time of occurrence.

2. Participants under age 18 will be treated only with parental consent. Each minor participating in a university-sponsored camp should complete and submit a signed consent/medical history form prior to participation according to the University Attorney.

3. Event directors or coordinators should provide Student Health Services a list of participants who are eligible and consent forms for minors prior to the event. The forms and lists should be sent to Student Health Services' Medical Record Department. Copies need to be on file at Student Health Services prior to care. University sponsor must provide a chaperone to stay with the injured. This person should be on the sponsor’s staff and not a volunteer or fellow participant. Patient and chaperone should report to the Student Health Services check-in and identify himself or herself as a participant in a university-sponsored activity.

4. Charges for services rendered will be billed to the sponsoring department or program. Charges may only be paid by the departments by IDTs and the person bringing the patient should be prepared to give us the contact person's name, and the FAS and OUC numbers for billing purposes. We cannot bill individual participants or their insurance companies. A statement of charges is provided to the program/participant for insurance filing. A visit charge will be $44.00 (effective May 19, 2008) plus any customary user charges incurred.

During the summer sessions Student Health Services hours are 8:00 a.m. to 4:30 p.m. Monday through Friday and closed Saturday and Sunday. For urgent care, the camper/visitor should arrive at Student Health Services by 4:00 p.m. to assure adequate time to be treated. After 4:00 p.m., the visitor/camper will need to go to a local emergency room or an urgent care center.