Call for Proposals for
Undergraduate Research Grants
Fall 2011 and Spring 2012
The Office of Undergraduate Research through the Division of
Undergraduate Academic Programs (DUAP) will provide up to $1,000
stipends (based upon quality, merit, and need) to a selected number of
undergraduate students for undergraduate research projects for Fall 2011
and Spring 2012. The deadline for applications is 5 pm, Thursday, May 5,
2011. Students must submit
their completed proposal and budget to Judy Day at email@example.com to
be considered. Please submit
both forms at the same time! Forms can be downloaded below.
Your mentor should email a letter of recommendation and support for you
will be given to single student and team proposals. If a team
submits a proposal, a team leader should be selected to register and
submit the proposal. Detailed instructions for submission are found
below and can be downloaded. Information sessions on how to register will
be announced on the Office of Undergraduate Research website at www.ncsu.edu/undergrad-research.
Students whose proposals are selected for grants, will be required to attend a
brief but mandatory information session at the beginning of the Fall 2011
semester to learn the expectations and reporting mechanisms and to sign
their research contracts. Several sessions will be offered. After the
signed contracts are received, grants will be distributed in early
September to fund the research.
Students who receive grants are expected to participate in a
future NC State Undergraduate Research Symposium, see (http://www.ncsu.edu/ugrs/). NC State students may also present at the
State of NC Undergraduate Research and Creativity Symposium in November
each year, publish in the NC State Undergraduate Research Journal,
present at a professional conference, or publish in a professional
NC State undergraduate
students enrolled in at least 6 hours are eligible. There is no GPA requirement, but students must have
the commitment (and recommendation) of a tenured or tenure-track faculty
sponsor for their research, or the Department Head’s approval. A
letter of recommendation from the mentor must be submitted to Judy Day at
firstname.lastname@example.org. Because the objective of providing these grants
is to seed interest and involvement in research, priority for receiving
this grant is given to students who have not been previously funded by
the Office of Undergraduate Research. Students who are selected for
a grant but complete requirements for graduation in December lose their
eligibility to retain that portion of the grant. Students may
also schedule an appointment with our office to discuss other research
To apply for a research grant,
a student must download the proposal and budget documents found below and
meet with their mentor to develop
the proposal and the budget. On the proposal form, describe the
proposed research or creative project along with its importance and
implications for advancing disciplinary knowledge, develop a research
plan that includes the question being addressed, hypothesis, problem,
engineering goals, or creative work with a description in detail of
methods or procedures, and show a link between their research and their
curricular interests, although the research does not have to be in the
On the budget, list projected
expenses associated with the research. Expenses should not include any
salary funds. The student can select if the funds should be given
to the student, the mentor (helpful if equipment is to be purchased), or
split between the student and the mentor. This form is used by the Office
of Financial Aid to determine impact on any University financial aid
support of the student. Proposals will be funded at the level of
need up to $1,000 if selected. Please do not increase the amount to $1,000 if you do not need the
The student must identify the faculty
mentor for the project who will submit a recommendation and who has
agreed to serve as the official mentor of the project and to attend, with
the student, the mandatory meeting of all grant participants. The faculty
recommendation should be submitted by the October 14, 2010 deadline to
STEPS TO APPLY:
1. Download the 2011-2012 Student(s) Grant
Proposal Form and the 2011-2012 Research Grant
the Student(s) Grant
Please limit your proposal to 3 pages! If a team is submitting a
proposal, only the team leader should register and submit the proposal.
A. Brief description of
the proposed research or creative project
B. Research plan that
includes the question being addressed, hypothesis, problem, engineering
goal, or creative work with a description in detail of method or
C. Statement of the
importance and implications for advancing disciplinary knowledge
D. Link between the
research and the student(s)’ curricular interests (research does not have
to be in the student(s)’ major
E. Save the form with the student name and proposal as a word or pdf file with your name. Ex: jbday_proposal.pdf or jbday_proposal.doc.
3. Complete the Research Grant
Budget Form. If a team is submitting a
proposal, only the team leader should register and submit the budget.
A. List all expenses for
the research project even if they are over the $1,000 limit for the
grant. Break down the expenses by category such as supplies,
equipment, travel, etc.
information about the Budget can be found on this budget explanation
C. Discuss with the
mentor if the funds should be distributed to the student (travel, general
supplies) or to the mentor (equipment that would be difficult for the
student to order). If funds are to be divided between the mentor and the
student, please give the distribution amounts.
D. Proposals will be funded at the level
of need up to $1,000 if selected. Please do not increase the amount to $1,000 if you do not need the
E. Provide all
information needed at the top of the Form.
F. Save the form with the student name and budget in the file
name. Ex: jbday_budget.pdf or jbday_budget.xls.
4. Your mentor must submit a letter of
support for the research that includes a recommendation of
the student(s) to email@example.com by May 5, 2011 at 5 pm.
must submit their completed proposal and budget to Judy Day at
firstname.lastname@example.org to be considered. Please submit both forms at the same time! Deadline is 5 pm
on May 5, 2011.
6. For additional information, contact Judy Day
at email@example.com or 919-513-0848.
SESSIONS for GRANT SUBMISSION PROCESS (not required)
- Tuesday, April 19 at noon in the Blue Room,
Talley Student Center
- Monday, April 25 at 4:00 pm in the Blue Room,
Talley Student Center
- Thursday, April 28 at 4:30 pm in room 405 Clark
Criteria for Selection
Grants will be reviewed by
faculty within the college of the mentor. Criteria used for selection of
- Details of the experimental goals, design,
methods and expected results
- Evidence of how its results will be used
- Appreciation for the value of research in the
- Connections between the project and candidate's
- Recommendation by the research mentor
Payments will be made in early
September for both the fall and spring amount after the Office of
Undergraduate Research has a signed contract from the student(s) and
mentor. Payments will be
distributed through the Financial Aid Office and into student accounts
unless the funds are to be distributed to the faculty
account. Students should not wait to begin the research until
payment is received in case of delay in University processing.
Additional Requirements and Understandings
- Students who are enrolled in at least six hours
of undergraduate study at NC State are eligible for the grant even
if they are off-campus for the semester (e.g., enrolled in an
international exchange program)—provided they have the consent and
participation of a tenured or tenure-track faculty member at NC
State and provided they meet all conditions of the grant.
- Students will complete an interim report in
December and a final report at the end of the spring semester.
- A student may receive a maximum of $1000 in this
grant period (fall 2011-spring 2012) depending upon stated need for
the research. Students should expect the funding to
be split between the semesters unless other arrangements are made.
- At the end of the project, the student and
faculty mentor will each complete a brief, separate, confidential
evaluation of the research experience.
Application deadline is 5 pm
on Thursday, May 5, 2011. All application materials and
recommendations must be submitted at firstname.lastname@example.org for consideration!
information and proposal submission can be obtained by emailing Judy Day