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August 22, 2000

Senators present: Chair Corbin, Chair-Elect Carter, Parliamentarian Gilbert, Provost Hall, Senators Ash, Banks, Braunbeck, Bottcher, Brothers, Cassidy, El-Masry, Funderlic, Grainger, Havner, Headen, Hooper, Kimler, Kirby, Levine, Lytle, Malinowski, Marshall, McAllister, Misra, Robinson, Sawyers, Suh, Tucker, Tyler, Wilkerson, Wilson

Senators absent: Senators Elmaghraby, Grimes, Hughes-Oliver,

Excused: Secretary Brown, Senators Hodge, Smoak, Toplikar

Visitors: Marye Anne Fox, Chancellor; Liz Pettengill, Associate Vice Chancellor, Public Affairs; Mark Fleming, Assistant to the Chancellor; Clare Kristofco, Executive Assistant to the Chancellor; Harry Nicholos, Chair, Staff Senate; Esther Wilcox, President, Graduate Student Association; Frank Abrams, Senior Vice Provost; Daniel Bunce, Assistant Editor, Bulletin; Jim Clark, Director, Humanities Extension/Publications; Harold Pettigrew, President, Student Government

1.    Call to Order
The first meeting of the forty-seventh session of the North Carolina State University Faculty Senate was called to order by Chair Frederick T. Corbin at 3:00 p.m.

2.    Welcome and Announcements
Chair Corbin welcomed Senators and Guests.

Dr. James Clark announced that on October 12, 2000 from 2:00-4:00 p.m., in the Ball Room of the Talley Student Center, NC State University will have its first meeting and induction ceremony for the Academy of Outstanding Faculty Engaged in Extension. He believes that this is the first academy devoted to this purpose in the United States. Its name and its inaugural ceremony correspond with the initiative that Chancellor Fox and others have pursued here with respect to engagement. Letters will be sent to more than two hundred NC State Faculty who will already be members of this academy when the first meeting is held. By virtue, they have been recognized in previous decades for their outstanding work in extension and outreach. On that afternoon eight new members who were selected in the past year will be inducted. Dr. Clark noted that none of the recognition in celebration of the tradition of extension and the mission of engagement would have happened without the work that was done in the Faculty Senate during the leadership eras of Eric Young, George Wahl, and Fred Corbin.

Chair Corbin announced that Past Senator Richard Gilbert will serve as Parliamentarian of the Faculty Senate this year.

Chair Corbin announced that the next General Faculty Meeting will be held on Tuesday, September 5, 2000 at 3:00 p.m. in the Williams Hall Auditorium (Room 2215).

Chair-Elect Carter announced that he serves on the medical command advisory council for the DOD medical command. He chairs the committee on digestive diseases and meningitis. Chair-Elect Carter feels that the availability of a very effective vaccine against meningitis should be of interest to everyone in higher education. He noted that the vaccine is extremely well tolerated. It is a single dose vaccine and best of all, it is extremely effective in protecting people against meningitis. The two high risk populations in this country are new military recruits and college students. Chair-Elect Carter would like the Senate to advocate a study. He feels that the idea needs to be seriously considered to either address a required meningitis vaccination for the students or to establish a program that forcefully encourages a vaccination.

Chair Corbin assigned the issue to the Resources and Environment Committee for them to study, and asked Dr. Jay Levine to address it through the Physical Environment Committee.

3.    Approval of the Minutes, Meeting No. 16, May 2, 2000
The minutes were approved without dissent.

4.    Remarks from Harry Nicholos, Chair of the Staff Senate
Chair Nicholos stated that the Staff Senate is looking forward to working with the other Senates in improving the environment for the members of the NC State Community. The university continues to face challenges in trying to reach its goals. He noted that common goals are faculty and staff retention and recruitment, salaries, benefits, etc. The Staff Senate has new goals and challenges that they are going to meet this year. Some of those include intellectual property rights, distance learning, and the upcoming bond referendum. Chair Nicholos feels that having worked with the Chairs of the Senates, and Executives of the University, that the Staff Senate is in a very good position to solve these problems and any other problems that may arise in making this university a first class institution.

Chair Nicholos urged the faculty to attend the Staff Senate meetings.

5.    Remarks from Esther Wilcox, President, University Graduate Student Association
President Wilcox announced that the Graduate Student Orientation was held last week. She handed out business cards for the UGSA and stated that there is a lot of information on the web for graduate students. There are also extra copies of the packages that were handed out at orientation, which gives web sites, contact information, etc. President Wilcox thinks the Graduate Student Association is a very good organization. She encouraged others to join.

6.    Remarks from the Provost
Provost Hall is grateful for the work that was done by the Special Select Committee on Reappointment, Promotion and Tenure. He feels that the committee and university were paid the ultimate compliment last week when the staff of the Provost Office from the University of North Carolina at Chapel Hill came to spend one-half day with its sister institution in Raleigh for the purpose of learning how to do promotion and tenure. He commended the committee for a job well done. He also thanked Chair Corbin, and Senior Vice Provost Abrams for their participation.

Chair Corbin reported that the Reappointment, Promotion and Tenure Report was unanimously endorsed by the Executive Committee.

7.    Unfinished Business
Report of the 1999-2000 Faculty Senate (Attached)
Chair Corbin reported on the resolutions that were passed, and reports that were endorsed by the 1999-2000 Faculty Senate.

Chair Corbin gave a brief overview of the mediation process and noted that five faculty members have been trained to be mediators.

8.    Remarks from Harold Pettigrew, President, Student Government
President Pettigrew is looking forward to working with the Faculty Senate this year. He stated that a bond referendum for students will soon be voted on, and that they are working together to ensure that the bond will pass.

President Pettigrew reported that there will be a polling site on campus this year and Student Government is exploring ideas for voter registration to get students, faculty, and staff registered to vote.

9.    New Business
A Bond for Students
Lisabeth Pettengill, Vice Chancellor for Public Affairs, stated that there is a central committee run out of Chapel Hill that is made up of a business group (NCCBI). Their primary purpose is to do polling data. They buy the paid advertising for the bond campaign and coordinate all the campuses. The campuses of each of the sixteen universities are assigned responsibilities for a certain number of counties. NC State has six counties and has been in contact with community colleges in each of these counties to set up committees. Vice Chancellor Pettengill noted that they are working on a number of different levels simultaneously, and has a committee on campus that is made up of representation from all parts of the university. They have been working through major events and also through extensive outreach, especially in Wake County. She urged the faculty to offer to do speaking engagements and to generate their own speaking engagements if they are able to do so. The committee on campus is working very hard. This is a tremendous opportunity for this campus. It literally means the difference between going up to the next level and becoming a phenomenal university with a big boost or just having to make do for a few more years. Vice Chancellor Pettengill handed out information that one might need when going out to speak on the issue, and asked that her office be contacted by anyone with questions on the bond issue.

10.    Remarks from the Chancellor
Chancellor Fox started her presentation by showing a presentation that is already assembled for those who wish to help with the bond issue.

"As you know, the bond is absolutely critical. You know the condition of the buildings here, you know our need for being able to accommodate more students and to better accommodate the students that we have. We know that many of you are working under conditions which are less than optimal because we have that deficiency in space, and if you yourself are not directly affected you know that colleagues and your graduate students are. This is a bond for students that deals with university and community colleges and this bond referendum will be played out on November 7. It is for fifty-nine community colleges all across the state of North Carolina and all sixteen institutions that are part of the University of North Carolina. Therefore, the growth and the opportunity that will be available will benefit the entire state. We know that community colleges are in many ways our partners and of the 3.1 billion dollars to be funded by this bond issue, six hundred million is to go to the community colleges. In fact, the only criticism that has been lodged publicly against the bond is the fact that community colleges require a partial match. The match that is involved in this local match is about one seventh of what the counties will be paying. There is of course no requirement that the counties take this money if they do not want to match it. There is no need for taxes to increase as a function of county taxes in order to take on the community colleges. In addition to the finances that are involved in the facilities for these community colleges, we need to be able to work well with them because more and more students are transferring here, so the quality of education during the first two years is vitally important for us. You will also note that NC State stands out in many ways among the UNC system. One of them is the fact that NC State is so much over capacity compared to any of the other universities. Approximately one half of the institutions currently have capacity, but if you read the newspaper this morning you will know that the number of students increasing everywhere in the United States is going to take care of that capacity. It puts a particular pressure on NC State because we are already so much over the capacity. That capacity estimate is approximately 4,000 students, but it has been used by national standards for how much space you need for a faculty office or for an undergraduate laboratory or for a library. We should be accommodating at most approximately 23,000 students. In fact if you compare how many students are in the first grade compared to the twelfth grade in 1990, you saw that this trend for increasing numbers of students was already starting. If you go to what is going to happen in the next decade, you find that there are 64% more students this year in first grade than in the twelfth. The difference between those two numbers represents real growth. It means that on average, we are going to have 30% more applicants, and that neglects the fact that we are the institution of the future compared to some of our sister institutions. If we have 31,000 students by 2008, we simply cannot do so unless we have additional facilities. Another way of saying that is if we do not grow, and this bond issue does not pass, we will need 800,000 physical square feet by 2008.

We have one thousand buildings. Those buildings have approximately 11M square feet. As I just mentioned to you, we need about another million square feet so that we are roughly 10% under capacity. If you look at those buildings, they have a current replacement value of approximately 1.4 billion dollars. Over the last decade we have been setting aside eight tenths of a percent. That eight tenths of a percent translates into $11M a year for renovation and repair whereas if we used a very conservative estimate, we would need $28M. Over the years the difference between 11 and 28 accounts for the fact that we have not grown and we have not kept our buildings up as well as we might have. Together this difference has resulted over the years in an estimate of the State Construction Office of about $174M of deferred maintenance. We have to address that deferred maintenance if we are to have safe buildings and have the capacity for our students.

According to our Legislators voting together, every republican, every senator in the house and in the senate voted to put this referendum to the people to approve 3.1 billion dollars of which 2.5 will be for the UNC system, and six hundred million dollars for community colleges. It is a referendum that will be available November 7. It has been adopted by the General Assembly and approved unanimously by every living governor in the State of North Carolina including Governor Hunt who was here on the day that the referendum was authorized. It has in fact been endorsed as well by one of the most conservative Treasurers of the United States, Harlem Boyles who says that the current revenue stream is not to finance this bond. The bond itself does not require raising taxes. So how will we pay for that bond? Well very much like any mortgage, we will pay it back in twenty-five years. The portion that was funded by the bond is referred to as State funding. In that funding profile, the state will provide us with a successful bond referendum. It excludes many things which we are going to have to raise money for as well. Despite the fact that we have this investment from the state, we are still going to need a capital campaign. We are going to need private funding for both endowments and buildings on this campus that are outside the portfolio of what we are talking about in the bond. We are going to have self-liquidating projects that are recurring because we are going to need more residence halls. There are no residence halls or student health centers, or recreation and sports centers in our bond portfolio. It is because there is a revenue stream associated with those, and because of that revenue stream, we can use the state’s bonding capacity to pay for those. So when we ask for this support from the state, we are talking about academic support facilities. The amount that is required is one penny out of every budget dollar in order to pay for this bond issue. What is going to happen on campus? We are going to modernize Leazar Hall. We are going to renovate four classroom buildings. The David Clark Laboratory will be upgraded. The College of Engineering is going to relocate to Centennial Campus. As those programs move over during these five years, they will free up space on campus which can then be renovated and transferred to other colleges on campus. So this movement of the College of Engineering, and an investment there, benefits the other colleges almost as much as Engineering. We have a major building as well for the College of Veterinary Medicine. The libraries have a $9.0 M item involving facilities development. Withers Hall that was constructed in 1939 has never been remodeled. It will be modernized and converted into classroom space and that together with our investment in constructing new undergraduate laboratories will be a major factor in moving our students along. You can see the many positives that accompany a successful bond referendum, but I think we have to be realistic and recognize that whenever such a major issue is raised, there is a possibility the bond will not pass. If it does not, the university will not close. We will still continue to attract students. Students will continue to be very crowded as will you and your graduate students in your operations. Many potential students will be turned away. We rejected five thousand students this fall who qualified to enter NC State. To the extent that faculty do not have the space that they need to conduct their scholarly research, we are going to start losing both projects and the principal investigators for those. When you lose support projects, you lose support for students. It means that we are going to lose potential scientists who can drive the economy and we will not be able to retain the best of our faculty, much less attract new ones.

It is a bond for students and it is in partnership with the community colleges. Let me encourage you that this talk is available. The transparencies are in Power Point. Please think about giving it to your civic organizations, your church, your swim team, soccer mom events, etc."

On June 12 the Commission on the Future of NC State met about the issues that are involved as we try to move the institution forward: about visions and goals, about the aspirations we should set, about how we should think about rankings and how we should measure our own performance, about whether the extension organization was sufficient to encourage the best possible kind of outreach and interaction with the citizens of North Carolina, and finally, about whether Centennial Campus is developing in the way that it should. We are in the process of coming up with a set of recommendations and a formal report.

Also, this summer we had an incident with Public Safety. The News and Observer on a tip from someone started an investigative study of investment in Public Safety and discovered that lapsed salaries had been used very generously at the end of the year–in part, because of the difficulty in recruiting uniformed officers and other law enforcement professionals because of the state salary structure. Nonetheless significant monies were invested over the last decades at the end of the year from these lapsed salaries into expenditures that are sometimes hard to justify. The standards that were used seemed very far different from the usual mode of operation for this university. Lapsed salaries are a fact of life, given the financial structure that we have at this university and the fact that so many of our staff and faculty are in very high demand by the private sector. To the extent that happens, it means that there is going to be money which comes and goes. In fact, because of budget cuts over the last several years, lapsed salaries have been in many cases the only way that there has been proof of management of a number of departments. This was a threat to the university in two very serious ways. One of course was the confidence that the public has in the management of the university. We tried to address that question by moving expeditiously as soon as we had any independent verification of the allocations to set up a structure to handle it. The related damage to that is that if lapsed salaries are painted with a black brush, it means that there is going to be additional scrutiny at every institution in the UNC system and particularly here. So already the Board of Governors has changed the rules about using lapsed salaries. Now, every year in the month of July, each department and unit is going to be required to file with the Board of Governors a plan for the use of lapsed salaries. Because we are the target of this initial investigation, I felt that we had to be even more aggressive than what was required by the Board of Governors. So I have asked each of the Vice Chancellors, including the Vice Chancellor for Academic Affairs, to assure me in writing each quarter, that lapsed salaries have been monitored and that they are being used accordingly.

We had a Centennial Authority seat given to the university this summer. The fact that we were given this seat means that we have one vote out of nineteen and therefore it is not likely to change the situation very much, but at least the representative from the university will be at the table to make our voice clearly heard.

This summer the task force on ticket distribution brought forth the recommendation that would outlaw camp-out this year. Given the disaster that we had last year in terms of lack of responsiveness, we believe that is a reasonable response. There will be a task force appointed next spring to reexamine the question and to determine both from an experience this year of an alternative to a camp-out for ticket distribution, how we can better integrate athletic events. Part of athletics is also involved in the fact that Les Robinson told us this summer that he intends to vacate his position as Athletics Director here and to instead assume the position as Athletics Director at the Citadel. We are very grateful to Les Robinson for the very high standards he set over the last years for student athletes, for bringing together the community that he has been able to accomplish. We had a resolution yesterday at the University Council to commend him for his activities in supporting academic issues associated with athletics.

The Athletics Director search is in progress. We are making good progress, but it does not look as if we will have an Athletics Director on board by September 1 and I probably will be naming an Interim Director within the next several days. I can tell you that on a committee of ten, the faculty is well represented.

I want to remind you that we will as every year, have a State Employees Combined Campaign on campus. I am the Chair of the Wake County Group.

As many of you know, NC State has been described as a Research I Institution in virtually all of our literature and that is the kind of classification which has been used by the University of North Carolina to define our budget. The classifications were Research I for universities that had external research of more than $50M dollars and an array of doctoral programs above a threshold number. There were no Research II institutions in the system and there were two institutions that were Research I, namely NC State and Chapel Hill. What has changed is that the Carnegie Institution has instead developed a different category and these are now called Research Extensive, which NC State and Chapel Hill are the only two. Right behind Research Extensive is Research Intensive. In the Research Intensive classification there are now three institutions-- Greensboro, Charlotte, and East Carolina. As you can see as these classifications start blending together, that gives us less distinction. It is a particular concern since we are not a member of the AAU. On the other hand, the discussion as we tried to direct it today at the Administrative Council was to recognize that this twelve-cell matrix is used for funding various programs at the bachelors, masters and doctoral levels across four different classifications. If you look at the distinction between the least expensive and the most expensive, now the ratio is approximately nine whereas if you use national standards, it should be approximately sixteen. If we were to back away from Carnegie classification and use a more reasonable depiction of the real cost of operating the programs consistent with our mission and vision, our budget would increase substantially. I am trying to represent you in making that view well known."

Chancellor Fox concluded by recognizing Parliamentarian Richard Gilbert for having a special award made for him in terms of research by undergraduate and graduate students.

11.    Issues of Concern
Chair-Elect Carter is concerned about the poor attendance at the General Faculty Meeting. He suggested that each Senator be responsible for bringing two additional faculty members to the meeting on September 5, 2000.

Senator Suh would like to know what the university’s official message is on People Soft.

12.    Adjournment
Chair Corbin adjourned the meeting at 4:35 p.m.

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