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Minutes of the Faculty Senate

August 29, 2006

Present: Chair Allen, Secretary Bruck, Chair-Elect Martin, Parliamentarian Corbin; Senators Akroyd, Banks-Lee, Blair, Branoff, Culbreth, Evans, Fauntleroy, Fleisher, Genzer, Gustke, Hanley-Bowdoin, Heitmann, Hudson, Kellner, Khosla, Kinsella, Jones, Muddiman, Moore, Ozturk, Raymond, Schultheis, Scotford, Smith, Wessels, Williams, Yencho

Excused: Provost Nielsen: Senators Anson, Lindbo, Murty, Overton, Robarge, Shamey

Absent: Senators Dawes, Mulvey

Visitors: Jim Oblinger, Chancellor; Katie Perry, Senior Vice Provost; P. J. Teal, Secretary of the University; Suzanne Weiner, Department Head, Collection Management; Karen Helm, Director of University Planning and Analysis; Odessa Montgomery, Assistant to the Chancellor for Communications; John Gilligan, VC Research & Graduate Studies; Duane Larick, Graduate School; J. C. Boykin, Chair of Staff Senate; Gail Willis, Staff Senate Chair-Elect; Lauren Gregg, News Services; Thomas Conway, Dean of Academic Undergraduate Programs; Lee Fowler, Athletic Director; Jose Picart, Vice Provost for Diversity and AAA; Marcia Gumpertz, Assistant Vice Provost for Faculty and Staff Diversity

  1. Call to Order

  2. Chair Nina Strömgren Allen called the first meeting of the fifty-third session of the North Carolina State University Faculty Senate to order at 3:00 p.m.

  3. Welcome and Announcements from the Chair
  4. Chair Allen welcomed senators and guests.

    Senators and guests to introduce themselves.

    Chair Allen reflected on former Provost Kermit Hall’s accomplishments during his time at NC State.

    Chair Allen asked the Senators and Visitors to take a moment of silence in remembrance of former Provost Hall who recently died while swimming.

    Senator Paul Khosla was nominated and elected to serve on the Budget Advisory Committee.

    Chair Allen thanked Chancellor Oblinger and his wife for hosting a pig picking for members of the Faculty Senate.

    Secretary Bruck announced that NC State has been identified in Washington to be the first unit outside of the DC area to participate in a new program called Environmentors. This project was begun and funded by Al Gore in 1996 in the DC school system to try to work with both underprivileged and underrepresented high school students to get them involved in actual research. There are scholarships and a number of different opportunities.

    Secretary Bruck stated that this is a fully funded project for NC State. Garner High School has been identified as a school that is going to work with NC State University. NC State is the first unit outside of Washington to be chosen for this program. Anyone who is broadly involved with any type of environment research and are interested should contact him.

    Senator Hanley-Bowdoin announced that she received a positive solution from Tom Kendig, Director of Transportation about access. If departments provide a list of post docs, graduate students, student assistants, technicians and others designated by departments as having a legitimate need to access North Campus to David Gregory, Parking Services Manager, they will have no difficulty gaining access.

  5. Approval of the Minutes, Meeting No. 16, May 2, 2006

  6. The motion passed unanimously to approve the minutes.

  7. Remarks from Chancellor Oblinger
  8. Chancellor Oblinger reported on the high points for the university.

    Legislative Report

    There are several things that were notable for this past session for NC State and the system in particular.

    I would then like to tell you about a meeting that I attended yesterday. Erskine Bowles has an administrative council that is comprised of all the Chancellors in the system as well as his Vice Presidents in the General Administration offices. We had our first discussion of the next two years budget and I would like to relate to you what NC State has submitted at this point. It was a very thorough discussion but not a point-by-point discussion. I think you will see where we are headed as far as our budget request.

    I would also like to touch upon a few other things on several different subjects.

    I think we certainly would celebrate the salary increases that we received in terms of faculty and EPA non-faculty as well as our staff (SPA). Those numbers were 6% for the first two categories and 5.5% for SPA and the first category was 100% merit and the second category basically across the board. We have had several conversations about whether that across the board in the SPA category is appropriate and those conversations continue. We would like to see at least a dimension of merit and think that the staff would as well.

    Chancellor Oblinger stated that $23.3 million dollars came to NC State to cover those raises, which is the most amount of money we have seen in raises for approximately fifteen years. It was the first year in ten years that we have not been assigned an over the fiscal year budget reduction. There was no budget reductions assigned to the university by the Legislature this past session.

    This year they put an additional $21.5 million dollars into financial need for students. The $21.5M came as a recurring budget item from the General fund.

    The enrollment funding, something that we have historically had to ask for every year as a system was built in the continuing budget, which is huge for the system.

    Targeting NC State in particular

    • $61M for an engineering complex (Building #3)
    • $2.0M for operational funding for BTECH in addition to $2.9M last year
    • $18.5M Repair and Renovation funds
    • Phased Retirement Plan has been retained
    • Tuition Waiver Program expanded from two courses to three courses
    • Contribution to the parental savings trust fund now tax deductible

    Authorization to move ahead with several non appropriated capital projects, i.e., Thompson Theater renovation supplement; Partners VI on Centennial Campus; what the Wolf Pack Club is enabling athletics to do with the dirt track, residence hall renovation, First Year College building supplement and projects like that were also approved this past session.

    Although as soon as I launch into a discussion of what we requested through General Administration for next session you will see a couple of these items are right back because we had them last year and they really were not addressed.

    The first example that I would use is the initiative that NC State is proposed for a Science Technology Engineering and Math education. We are requesting some $7.0M for that and that is not just teacher preparation. NC State produces more math and science teachers than anyone else in the system and we are adding elementary education this year and the emphasis in that program will be math and science education.

    The other dimension of the teacher challenge in this state is retention, which we have proposed in our initiative for STEM that there be considerable teacher mentoring take place as it relates to retention. Another is the Kenan Fellows Program that some of you actively worked with and the Science House, which is growing leaps and bounds in terms of popularity. We are also incorporating 4H into this. NC State is responsible statewide for the 4H Program and there are approximately 125,000 young people that participate in 4H. Initiatives in the areas of science and math is a good year to address a potential challenge that this country has in general but a potential opportunity for us as an institution that specializes in these sets of disciplines.

    Chancellor Oblinger stated that they are also re-emphasizing entrepreneurial ship in economic development featuring the industrial extension service, cooperative extensive service, small business technology center, the education development partnership, things that many are aware of and some directly associated with. “We are going back to demonstrate that NC State is in fact, committed to the entire state, region and the country and that we have some real expertise to offer that others don’t. We are also submitting a request for pre-extensive funding as it relates to bio-energy technologies. Those of you that are familiar with all of the work that we have done in Engineering be advised that we have some real expertise on campus in Natural Resources as well as Engineering and Agriculture and Life Sciences as it relates to biomass conversion and production of energy from switch grass and soil beans and corn and ethanol. There will be no one else in the system that has that spectrum available so we are submitting a very significant request to fund even more activity in that arena.”

    The American home is very important to Natural Resources as an area of demonstration on Centennial Campus about latest energy efficient technologies and building construction. That is a request of ours along with the university design program.

    Graduate student enhancement—to try and get additional tuition remission money, additional support money for assistantships in the like major element in with Carolina and several other of our institutions who are interested in growing their graduate program. We have had no real increases in tuition remission for seven or eight years.

    We have a facility in Morehead City known as CMAST with tenure tracked faculty from three different colleges there. We would like to expand that effort. It runs the gamut from nutritional physiology in the physiology reproduction of the aquatic species to food science and product development at that facility and we think that for coastal North Carolina there is some real benefits potentially provided by that.

    We have also submitted that we would like to be reimbursed for all of the parking fines that we have provided.

    Mr. Bowles is still concerned about faculty salaries. He in fact, charged some people in General Administration yesterday with taking the peer institutions that we have all worked very hard on and looking at what has often been referred to as salaries in the eightieth percentile and he is very serious about this. I do believe that Mr. Bowles believes that faculty salaries should be his number one priority.

    Lee Fowler has been a very conscious attendee at Faculty Senate meetings and I think the Senators have noticed that. I talked to the Athletics Council last week and praised him for his willingness to come here and be here and engage in the campus dialog whether it’s about athletics or anything else.

    Last year post season, seventeen of our twenty-three teams competed in post season, which is a testimony. They did so well that the women in softball were NC State champions.

    Last Tuesday, the Office of the Vice Provost for Diversity and AAA went in with the Black Student Alumni Society who went in with the Wolf Pack Club and opened a community welcome for Sidney Lowe, our new basketball coach. The Mayor-Protem of Raleigh, James West was there and talked about having Sidney here and having an institution that was committed, as I have stated. Almost every time I get to diversity and inclusiveness of that particular hire and many of the other hires that we have made just reflect what is in one of our visionary statements for North Carolina State. The community welcomes Sidney with opened arms and I will too.

    Over the summer, Chancellor Oblinger participated in a Blue Ribbon Committee for the future of Wake County. He stated that the thing that has stayed with him is that twenty-five years ago there were 210,000 citizens in Wake County. Twenty-five years from now it is estimated that there will be 210,000 students in Wake County. They have looked at every thing from economic development and jobs, quality of life, what the role of Wake Tech was in this overall puzzle, county-wide, financing mechanisms, worlds and transportation, criminal justice systems, etc., very comprehensive discussion bringing in the experts on eight or nine of those very broad ranging topics and talking with approximately sixty five leaders in Wake County about what it was going to take. NC State although not a county entity so to speak receives tremendous credit for the way that Wake County has developed.

    Chancellor Oblinger stated that during his time as Provost three deans were hired and Provost Nielsen Nielsen in his time has hired four deans and noted that seven out of ten in about a three year period is a significant turnover in leadership at that level.

    Toby Parcel, Dean of Humanities and Social Sciences

    Louis Martin-Vega, College of Engineering

    Bob Brown, Natural Resources

    Terri Lomax, Graduate Dean and Associate Vice-Chancellor for Research

    Every one of these is the best person that was available at this point and time as will be our new dean in the Graduate School, Terri Womack who is coming to us from Oregon State.

    We are in the midst of a very extensive web redesign project. I am getting a report later this week from a crew, which is the corporate sector that has done several web sites for a variety of universities around the country. We couldn’t have gotten this far if it had not been for faculty and staff participation in this effort. We have never invested very much in that activity and we have lots of disjointed communication techniques out there on the web but this will help solidify things centrally and at the same time feed what all of your particular units and activities comprise in this arena.

    Chair Allen, Chair-Elect Martin and Past Senator Cat Warren participated in a legislative visit downtown when the General Assembly was still in session. We were very well represented with not just administrators there with people from GA and Chancellors but we had real faculty there and the legislators enjoyed talking with them.

    We hosted a very special visit in late July. We had the opportunity that our colleagues at Carolina have had for years. They try and bring international and nationally focused and recognized people in to share experiences with them. One of the gentlemen that were invited this year was Dr. Bob Berdahl, the former Chancellor at the University of California at Berkley, the former President at UT Austin, the former Provost at the University of Illinois. He recognizes those as three institutions that we talk about quite frequently and they show up in a lot of different places. He is now President of AAU. The last time he visited Raleigh was when his institution was studying the school of science and math, which he recognizes in Durham.

    We hosted Bob for about three hours one afternoon and in between his visits to AAU Schools, Carolina and I took him over to meet with our colleagues at Duke. He was busy but he took time out to get to know NC State a little better and I think we will be better off as a result.

    I hope you saw the announcement about the Analytics Institute. Michael Rappa in the College of Management has the lead in this but it is a very cooperative project with SAS. It will be a unique program in this country if not around the world.

    We will be approaching having 31,000 students this fall.

    The President has launched PACE (President’s Advisory Committee on Efficiency and Effectiveness). PACE has been hard at work over the summer. We are a beta site for PACE as is North Carolina Central University. Charlie Leffler in particular have taken a leadership role and helped a lot of the cooperate types on that board understand the language and also some of the business end of academic institutions.

    As a result of a PACE analysis at General Administration, Mr. Bowles have eliminated a number of Vice Presidents and Associate Vice Presidents and Staff members, about $2.0M worth of cuts in General Administration. PACE is now moving out to look at the core functions of the university and they are also looking at a variety of other things that they have termed over seven different areas; Academic Administration, Facilities Management, IT, Auxiliary Operations, Construction and Leasing, Human Resources and Reporting requirements and how that impacts or feeds the core functions. They are currently crunching a lot a numbers. You will be hearing more and more about the PACE analysis from campus to campus and what it means. It does not mean a budget cut in my opinion. It does mean a long hard look at what we are spending on what and if that is the best expense.

    A senator wanted to know the timing on PACE.

    Chancellor Oblinger responded that they have had very aggressive deadlines. In fact, within the last week and a half we have taken on those numbers and broadened the membership because there are those seven study areas across the entire system. NC State happens to be the only institution in the system that has a representative on each of those sets of committees. NC State in fact, has two committee chairs of those seven things and those seven groups are going to look across the system in terms of how much is spent on each area and will be taking a system-wide look in the hopes of gaining some efficiencies. Katie Perry is a member of one of those and Jack Colby has the physical side of facilities and is in charge of that committee for the system. Barbara Carroll is in charge of the Human Resources Committee and we have representatives on all of them. They are supposed to have an initial view of things across the system by the end of October. Mr. Bowles does not see this as a year, long event.

    Chair Allen stated that President Bowles asked that there be a daily work of UNC Faculty, one person picked from each university and ours is Craig Yencho. Past Senator Cat Warren had a lot to do with putting this together.

  9. Upcoming Faculty Survey
  10. Karen Helm, Director of University Planning and Analysis stated that this is another opportunity for the faculty to speak about what their concerns and ideas are.

    This year Nancy Whelchel is doing a faculty survey, which is the first time we have done an extensive university-wide faculty survey for at least a decade. I encourage you to participate and to encourage your constituents to participate in this survey. Next spring when we report on the survey results we would also like your help in interpreting the results to figure out what they mean for NC State in terms of what are the issues of greatest concern to the NC State Faculty, what are faculty needs, how should resources be targeted to improve the overall work environment for faculty at NC State. There are a variety of issues that will be covered in the survey including faculty supportive professional development, pay and compensation, faculty workload, working relationships, reappointment review, promotion and tenure and post tenure review, diversity, the image and vision of the university, leadership, budget, infrastructure and physical environment, recreation and wellness and overall satisfaction with the working environment at NC State.

    This survey has been in the works for some time and was developed by a survey advisory committee that had faculty senate representatives, first by Scott McRae and then by Aaron Clark. Other representatives on the survey advisory committee included Alton Banks from the Faculty Center of Teaching and Learning, Barbara Carroll, Vice Chancellor for Human Resources, Hosea Picart, Diversity and African American Affairs, Diane Sortini, Human Resources, Joanne Woodard, Vice Provost for Equal Opportunity and Equity.

    The survey instrument was developed after an extensive literature review and looking at surveys from other universities. We consulted with a variety of campus groups including the Chair of the Faculty. We pre-tested the survey early in the summer. The survey population includes all full time faculty including tenure track, tenured and permanent instructors of the university. We will be putting it in the field some time in September as an online survey and hope to be publishing reports by March of next year. The reports will include data looking at the university as a whole and we will also have breakout reports for various subgroups of faculty by college, by ethnic group, gender and we also expect to develop a focus topic report where we pull together all results related to a particular topic. We will report back to you because I think it is very important that the faculty are involved with interpreting what those results mean and what should be done about them.

    I would like to encourage you to participate in the survey. You will receive information about it soon. The higher the response rate the more valuable the information will be.

    Chair-Elect Martin wants to know the mechanism for groups to gain access to the data.

    Helm stated that they would create databases for research as long as they are protecting individual identities.

  11. Remarks from Marcia Gumpertz,
  12. Assistant Vice Provost for Faculty & Staff Diversity

    Assistant Vice Provost Gumpertz stated that diversity is part of their mission to serve the state of North Carolina.

    Gumpertz stated that we couldn’t afford to have groups in our population whose talents we are not using. If diversity issues are not addressed some groups will be left out of our economy. There has been research in recent years showing that if you have diverse groups working together it enhances learning and promotes productivity. In 2003 the US Supreme Court ruling in Michigan found an interest in obtaining educational benefits that flow from a diverse student body.

    Our campus is very diverse. We have a multitude of races, we have many ethnicities, and it is something that we need to work with as faculty. My focus working with faculty and staff diversity is to work on retention and recruitment of diverse faculty on this campus.

    Our office goals are to recruit diverse faculty, making a welcoming climate here for everyone. We want the atmosphere to be such that everyone feels that this is their university.

    We will be looking at retention of faculty from underrepresented groups and women faculty.

    The Building Future Faculty Program was implemented last year. It is a three-day conference where advanced graduate students and post docs apply to come to NC State for this conference. It introduces them to faculty life and to NC State. It is a great opportunity for us to meet students that are going into academic careers.

    Last year ten people participated in the conference and one of them have been offered a position here and another is in negotiation.

    Assistant Vice Provost Gumpertz has a website with information pertaining to Staff Diversity.

    Gumpertz stated that there had been some articles in the press about the tenure clock. There is a policy that if you have a baby that you can extend the tenure clock for one year. She noted that there have been eight people in the past ten years to extend the tenure clock and of those, six were for childbirth. There have been 115 extensions of the tenure clock for various reasons. People are not using that provision when they have children. I think a lot of people are nervous about using that.

    Harvard School of Public Health and MIT are experimenting with making the tenure clock automatic if you have a child and if you don’t want it you have to turn it off.

    Gumpertz announced that a reading group will start this fall, “Mentoring for New Faculty,” with topics on teaching and directing research. The first meeting is scheduled on September 28, 11:45-1pm. Topic is “Effective pacing”.

    Gumpertz’s interest is to promote campus diversity goals and to find ways to improve work/life balance for faculty and staff.

    Assistant Vice Provost Gumpertz is available to meet with faculty, search committees, and promotion and tenure committees. Her contact is gumpertz@ncsu.edu.

    Senator Evans wanted to know if Gumpertz’s office deals with situations where the faculty member is here and there is a problem that he or she anticipates or are experiencing.

    Gumpertz responded that it is an area they are definitely interested in.

    Vice Provost Picart stated that any issues that are related to faculty are always a leadership issue. Leadership in that college or that department would always be the first place to go. If the issue is related to a diversity matter where we can provide some advisory support or some best practices of how to respond. We have done that in the past.

    Vice Provost Picart thinks it is critical that the campus leadership is the first line for the well being of our faculty so their philosophy is to work with the campus leadership and to bring their expertise in that area to support whatever they think is the right thing to do.

    Senator Williams wanted to know how many of the six people who stopped the clock eventually got tenure.

    Gumpertz stated that there is a full Professor, two Associate Professors and maybe three Assistant Professors among them. Some of them were quite recent. There was one male and the others were females.

    Senator Hudson wants to know what opportunity hire is and why that terminology is used.

    Senior Vice Provost Perry stated that opportunity hire is just that. As an example she stated that there might be a dean coming who wants to come with their dean to be spouse. We have the chance to attract a faculty member who is at the top of their field and may also have some diversity attributes that they would bring to us. All of these are open. They come through a process and to the Provost for funding. She stated that it is a full merit of things.

    Chancellor Oblinger stated that he can remember being convinced on two additional occasions to hire two.

  13. Issues of Concern
  14. In Senator Robarge’s absent, Chair-Elect Martin stated that Senator Robarge would like the Senate to review security issues on campus.

    Chair Allen assigned the issue to the Resources and Environment Committee.

  15. New Business
  16. Chair Allen received the following two regulations and assigned them to the Personnel Policy Committee.

    REG 05.00.2: Reasonable accommodations in employment

    REG 04.20.5: Service Animals for Persons with Disabilities

    Chair Allen received an email from Past Chair Daley regarding the GER proposal. She assigned the issue of concern to the Academic Policy Committee.

  17. Adjournment
  18. A motion was made and seconded to adjourn the meeting.

    The motion passed to adjourn the meeting at 4:30 p.m.

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