Course Action Form Instructions

Indicate by an "x" each of the actions proposed. If a Course Revision is one of the items indicated in "Type of Proposal," also drop down to the *Revision In* list and indicate by "x" all types of revisions being requested. To check boxes, right click at box, click “Properties”, and click “Checked” under Default Values.

Indicate all departments for cross-listed courses.

Proposed prefix and number. For cross-listed courses, show all prefixes and obtain approval from head of each department/program and, where two or more colleges are involved, the chairman of each college curriculum committee and the dean of each college. For dual-level courses, list graduate course first and undergraduate version in parentheses (HI 578/478).

If an existing approved course is being renumbered, enter existing prefix and number. Otherwise leave blank. Do not list special topics numbers.

Indicate the proposed or current title of the course with a maximum of 100 characters and spaces. Title of dual-level courses must be the same for undergraduate and graduate courses.

Indicate in the 30 spaces provided an abbreviation of the course title for use in student academic records, transcripts, and the "Schedule of Classes" (PackTracks). The 30 spaces provided include spaces between words. Use only words or abbreviations of words that are in the full title, and use these in the same order as they appear in the full title. Use as many of the 30 spaces as possible, making sure that key words are emphasized.

Indicate whether intended to be offered (1) Fall, Spring, and or Summer, (2) every year or alternate years (odd or even), or other (attach an explanation).

Indicate by "x" the modes of planned course delivery.

Indicate total credit hours awarded to the student for completing the course. For courses with variable credit, show the proposed range (example: 1-3). The credit hours should reflect the sum of credit awarded for various course components such as lecture, lab, problem session, etc. See the Provost's website Credit Hour/Contact Hour Guidelines to determine the amount of credit that should be awarded for these different course components.

GRADING (click here for NC State regulation and procedures for grading)
Indicate the grades normally used. For graduate courses: Performance in lecture courses is evaluated based on the plus/minus grading system. Performance in research, seminar and special problems courses is evaluated as either S or U. 500 and 700 level courses must be letter graded. 600 and 800 level courses must be graded S/U.

Note: Proposals for dual-level courses must address how performance evaluation will be more rigorous for students enrolled in the 500-level.

Indicate the number of hours per week for lecture/seminar, laboratory/studio, and research/independent study.

Can this course be repeated for credit multiple times?

List (1) name of the instructor for the course or faculty member responsible for preparation of the course action form, (2) their title (rank), and (3) their “Graduate Faculty” status.

Indicate the anticipated enrollment per semester for the on-campus course. Indicate if multiple lecture sections will be offered when necessary and the maximum number of students per lecture section. If appropriate, indicate the anticipated enrollment and maximum enrollment per semester for the Distance Education (DE) course.

Show as a prerequisite only the most advanced courses (or levels of achievement) which students are expected to have successfully completed (or attained) prior to enrolling in a course. The phrase "or equivalent" is assumed and should not be added. Corequisites are courses that must be taken concurrently with the proposed course if they have not been previously completed. Waiver of a prerequisite for an individual student in a given course is understood to be at the discretion of the instructor of that course, and, therefore, "or Consent of Instructor" is normally redundant and should not be used. The phrase "and Consent of Instructor (or Department)" should be used for those few courses in which enrollment is contingent upon the explicit consent of the instructor (or department).

Indicate courses that require this course as a pre or corequisite.

List the names of all curricula or minors for which this course is required.

Unless otherwise indicated on the Course Action Form and explained in the documentation, it will be assumed (a) that a proposed new course is to become effective for the semester or summer session immediately following the date of final approval by the Graduate Dean, and (b) that a course to be dropped is no longer needed for the semester or summer session immediately following the date on which the department submits the Course Action Form.

When a course is revised, the PROPOSED EFFECTIVE DATE should reflect the date on which the revised course will supersede the current course. Normally, significant revisions in a course (title, number, credit or contact hours, prerequisites, etc.) should not become effective for a given semester unless they have been approved one week prior to the date registration opens for a given semester. In filling in the PROPOSED EFFECTIVE DATE, use a system illustrated by the following examples: 8/06 (approved for use in the 2006 Fall Semester); 1/07 (for use in the 2007 Spring Semester); 6/07 (for use in the 2007 Summer Session I); 7/07 (for use in the 2007 Summer Session II).

Limit to 80 words. Indicate in the description the course content in a concise form that will be meaningful to students and advisers. Omit introductory phrases which should be assumed for any course, e.g., "An introductory study of.... "An examination of...." or "This course is designed to...." The description must provide notice of (1) any overnight and/or weekend field trips or (2) any special fees other than or in addition to laboratory and computer course fees. Descriptive phrases are appropriate; complete sentences are not required.

The restrictive statement is placed at the end of the catalog description. Examples include: “Credit for both XX xxx and XX xxx is not allowed” (dual level course); “Not open to XXX majors” (service course not appropriate to the major).

Include all pieces of documentation required for the particular type of course action proposal (4 page limit). Use course action form provided.

  • Course Justification (required except for drops)
  • Proposed revision(s) with justification (required)
  • Enrollment for last 5 years (required except for drops - data available at R&R website; including when taught as special topic)
  • Consultation with other departments (required when there is a possibility of content duplication when establishment or dropping would affect other programs)
  • Student Learning Outcomes (required except for drops)
  • Topical Outline and Time Devoted (required except for drops)
  • Student Evaluation Methods and Weighting (required except for drops)
  • Explanation of differences for dual level courses (required when dual level)
  • Resource Statement (new courses only).

The course syllabus is a separate document from the Course Action. Course syllabus requirements are listed at the University's Policies, Regulations and Rules website (REG 02.20.07). Departments and programs are to verify that the new syllabus meets those requirements. The syllabus, as distributed to students, is to be submitted to the Graduate School simultaneously with, but not attached to, the Course Action. Graduate course syllabi are also to be available at the time of Graduate Program Review.


  • Instructor or Preparer
  • Department Head/Director of Graduate Programs
  • Chair, College Graduate Studies Committee
  • College Dean(s)
  • Dean of the Graduate School

Note: The original copy of a Course Action Form, containing original signatures, should be submitted to Dean of the Graduate School.

Cross-listed courses require the approval of the heads of all participating departments/programs and, when appropriate, the approval of the chairs of all participating college committees and the deans of all participating colleges.

Courses from departments jointly administered by two or more colleges require the approval of the chairs of all college committees and deans concerned.

Courses which are part of formally established interdepartmental teaching programs require the approval of the program coordinator and, in most cases, the appropriate department head(s), as well as that of the chair(s) of the college committee and the college dean.

Final approval by the Dean of the Graduate School will be followed by the distribution of approved copies of the Course Action Form to the originating Department or Academic Unit Head, the College Dean, and the Office of Registration and Records.

Note: Deans and Department Heads are expected to keep complete files of these approved forms for all current courses and to follow them closely in developing catalog materials.