EHRA Appointment Letters, Guidelines & Checklists

Guidelines for Using Appointment Letter Templates


In general, letters of appointment for EPA employees (faculty and non-faculty) define the terms and conditions of their employment. While these letters of appointment are required by the UNC Policy Manual, they additionally may serve as a new employee’s first introduction to NC State.


In accordance with the UNC Policy Manual, all appointment letters must contain certain provisions. These core items are included in the boilerplate language in the letter templates and may not be altered.

In addition to the required core language, hiring units may insert specific departmental / college employment responsibilities, expectations for faculty start-up packages, and other variables. Some variables, such as tenure or the reimbursement of moving expenses, are limited to specific titles/JCATs.


These templates have been vetted for compliance with relevant UNC policy requirements. We strongly recommend that all EHRA offer letters (below) are shared with EPA Administration prior to signatures to avoid any problems. If you wish to issue a letter with material changes from the template letter, please contact EPA Administration at 919-515-4315 or by or

Checklists for Appointment Letters PDF format

EHRA Appointment Letter Templates Word format

  • Senior Academic and Administrative Officers II
    • With No Faculty Rank
    • With Faculty Rank
    • With Courtesy Faculty Rank