Content

Off-Campus Internships

The GTI’s Off-Campus Student Intern program enables eligible undergraduate or graduate students enrolled at one NC State’s partner universities overseas to engage in a student internship (externship) in their field of study with a company in North Carolina. Students (or their academic advisors) must identify an appropriate company placement. The GTI does not identify internship opportunities for interested students or provide a list of companies who are looking for possible interns. Students at universities that do not have a valid “Memorandum of Agreement” with NC State or who will not be returning to their home university upon completion of the internship are NOT eligible. To determine if your university is an official partner, view the list of partner schools on the OIA website.

Student interns must be in good academic standing at their home university and the internship must be integral to their academic program back home and be recommended by their advisor. Students must have remaining at least one full semester of courses at the home university to return to after the internship period – this program is NOT for students who have graduated.

Students who are accepted into the program should carefully read through the application instructions below. Student interns must complete a virtual check-in with the GTI before the start of their internship. They must also submit an evaluation at the end of the internship. Failure to follow these steps could result in the cancellation of your visa and hurt future chances or returning to the United States.

Quick Links

Application Process for Off-Campus Interns

Student Actions
NC Company Actions

1) The prospective student intern finds and secures an internship offer from a North Carolina company/organization.

2) The prospective student intern submits an online application (go.ncsu.edu/iac_apply) and enters the name(s) and email address(es) of the home school faculty advisor(s) who will receive a separate email message with further instructions about submitting a recommendation.

3) After completing the online application, the student will receive a 9-digit application number. This number and the student's surname/family name/last name will be used for the administration fee payment site. No personal credit card information is seen or stored by the University. This fee is not refundable or transferable. The administration fee does not have to be paid at the same time as the online application is submitted, but the application will not be processed until the fee has been paid.

4) The prospective student intern emails to gti@ncsu.edu ALL of the supporting documents listed below, including the Training/Internship Placement Plan (Form DS-7002) that should be completed with the internship supervisor at the company.

6) Once the supporting documents are completed, emailed, and approved, the GTI will issue a visa certificate (Form DS-2019) within 10 (ten) business days and mail the necessary documents to the student intern.

7) The student intern should apply for the J-1 Student Intern visa and bring the official acceptance letter, the signed DS-7002, and the DS-2019 to the visa interview.

1) The company sends a job offer letter with dates, duties, and details to the student. See sample letter.

2) The company completes a signed Third Party Agreement* (if necessary) and emails the completed agreement to gti@ncsu.edu.

3) The company completes a one-page company supplemental form and emails the completed form to gti@ncsu.edu.

4) The internship supervisor completes the Training/Internship Placement Plan (Form DS-7002) with the student.

5) New company placements with fewer than 25 employees or less than $3 million in annual revenues must arrange for a GTI staff member to conduct a site visit (usually about 2-3 hours within the first few weeks of the internship).

*If there are mutiple GTI student interns at a given company, only one copy per organization/company is required. The agreement is valid for a two-year period.

The following is a list of documents and who is responsible for emailing them. ALL documents must be emailed to gti@ncsu.edu before the application can be processed:

Documentation requirements for off-campus interns

^Back to Top^

Supporting Documents

The following documents emailed to gti@ncsu.edu. We can NOT process your application until all documents are complete and emailed at least 45 days before your start date.

Responsible
Party

Documents

Explanation

Additional Notes

 

Student
completes
& emails documents highlighted
in yellow

Biographical page in passport
Bio page in passport example
Proof of English ability

Below are a list of the minimum required test scores. You only need to submit ONE test.

  • TOEFL - iBT: 68 total points
  • Previous Computer Version (CBT): 165
  • Previous Paper Version (PBT): 480
  • CET 6: 480
  • TSE: 45
  • TOEIC: 600 total and 320 on listening section
  • IELTS: 5
  • Michigan/MELAB: 65
  • EIKEN: Grade pre-1 or 1

Student interns may use a letter from the English Department or Foreign Language English Department at their home university stating their sufficient English ability. Students will also satisfy this requirement if they have taken a full academic year of courses taught in English at the university-level.

 
Proof of financial support

Student interns need to provide a minimum of $1,250 a month (in English and in US dollars) for the length of the internship. Students will have to provide a bank statement* if their expenses are not covered by a company, institution, or other sponsors.

The support letter from the company may be the same as the job offer letter.

NOTE: the company must pay at least minimum wage ($7.25/hour for 32-40 hours per week). Being paid minimum wage does not satisfy the $1,250/month proof of financial support needed for the visa documents, so the student intern will need to demonstrate further proof of funding.

*A letter of support from your family is only needed if your internship is unpaid or if your paid internship will not meet the J-1 visa minimum requirement of $1250 US Dollars per month.

Examples of support letters:

Proof of health insurance

All student interns are required to have health insurance which meets certain federal requirements:

  • $50,000 minimum per accident or illness
  • $500 maximum deductible per illness
  • $10,000 provision for medical evacuation
  • $7,500 maximum for repatriation

If you do not have insurance, then you will need to purchase insurance that meets these minimum requirements.

Interns must show proof of this coverage before the DS-2019 can be issued.

Student interns are NOT required to submit immunization records to NC State, but we STRONGLY RECOMMEND that you keep your immunizations current according to what the state of North Carolina requires. We also recommend that you bring a copy of your immunization and other important health records (translated into English) with you to the United States.

School transcripts

Applicants should email their most recent official school transcript(s) in English or with English translations

 
Student Intern Supplemental Form

Fill out this supplemental questionnaire form

 

Faculty
completes
& emails

Academic recommendation

The academic recommendation comes from the student’s advisor at their home institution that explains how the internship is related to the applicant’s degree program.

It is completed and submitted online by the faculty member.  Instructions are emailed when the student enters the faculty's email address in their application.

The faculty recommendation can be downloaded here. The completed recommendation form should be emailed to gti@ncsu.edu.

Student and internship
supervisor complete together

Training/Internship Placement Plan
(DS-7002)

Download the form here. Both pages must be completed* and signed. The student signs first, then sends it to the supervisor for his/her signature. The student or supervisor can email the completed document to gti@ncsu.edu.

The T/IPP will detail:
a) the specific goals and objectives of the student internship program;
b) the knowledge, skills, or techniques to be imparted to the student intern; and
c) the methods of performance evaluation and the frequency of supervision.

*Do NOT sign the “Sponsor” section at bottom of Page 2 (this section is for the GTI).

Company
completes
& emails
documents
highlighted
in orange

Third Party Agreement

Download the form here. If there are mutiple GTI student interns at a given company, only one copy per organization/company is required.

The agreement is valid for a two-year period

Company Supplemental Form

Download the form here. Email the completed form to the GTI / email the form to the GTI Application Center.

 

^Back to Top^

Sample application

Example of completed application
See complete application

Make sure all of these supporting documents are completed and emailed to gti@ncsu.edu at least 45 days before the start of your internship. Incomplete applications will not be processed until all the documentation has been received. There are multiple steps in the approval process that cannot be expedited if your application is not completed in time.

Click here to see a completed application for an off-campus student intern with examples of supporting documents you need to include in your application. This is only a sample and should be used as a guide to help you determine what documents you need to email.

^Back to Top^

Overview of the Internship Process

Overview of process for off-campus internships

1) Student interns must complete a virtual "check-in" with the GTI before the start of their internship and within 7 days of their arrival to the US. Failure to do so can result in the cancellation of the visa.

The following steps must be completed (links to the Google Form and the online module are emailed to each student intern):

  • Completely fill out the Google Form emailed to you by the GTI
  • Watch the J-1 Student Intern Virtual Orientation module
  • Email the GTI a copy of the US visa in the passport, the entry stamp received upon entering the US, and a screenshot of the completion certificate at the end of the J-1 Student Intern Virtual Orientation module

2) Students can be paid for the internship ONLY IF its approved beforehand in the federal database. If an internship is paid, the company must pay at least the US federal minimum wage for a full-time position (35 hours per week or more) for the entire period of the internship.

3) Paid student interns must complete an I-9 and apply for a Social Security Card and Number.

4) The GTI will conduct a site visit for any new company placement of a student intern if the company has fewer than 25 employees or less than $3 million in annual revenues. We ask companies outside central North Carolina help defray the transportation costs for a GTI staff member to conduct a site visit (usually about 2-3 hours within the first few weeks of the internship).

5) Student interns must engage in a mid-term evaluation at 6 months if they are staying for longer than 6 months. A final evaluation must also be completed (incorporating both the learning outcomes and assessment tools described in the Form DS-7002 as well as any company assessment processes). This should be completed at the end of their internship period (final week or prior to leaving the US). These will be submitted to the GTI online.

6) We will issue a certificate of completion when the final evaluation is completed.

Access the evaluation form for the intern.

^Back to Top^

Overview for North Carolina Companies

The GTI facilitates study, research, and internship programs for hundreds of international students each year. The GTI’s J-1 Student Intern program enables eligible students (undergraduate or graduate) who are enrolled at one of NC State’s partner universities overseas to engage in a student internship in their field of study with a company in North Carolina.

If your company is interested in sponsoring one of these interns, there is more detailed information about what's required of your organization and answers to some frequently asked questions.

^Back to Top^